Coordinator of Athletic Facilities and Events

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

Penn State Intercollegiate Athletics, a Division I and Big Ten Conference Institution, is seeking a Coordinator of Athletic Facilities/Events for Intercollegiate Athletics venues.This position will serve Penn State Athletics Facilities and supervise part-time team members, and will be responsible for the following essential duties and responsibilities:

• Manage procedures for athletic facility operations including facility usage, inventory, safety, and resources
• Assist with and coordinate building set up and transition for events and daily use.
• Collaborate with coaches, teams, and athletic department staff to coordinate event schedules and logistics
• Coordinate and oversee building maintenance
• Manage building access
• Coordinate with OPP for technical staff, janitorial etc.
• Coordinate with technical staff, janitorial staff, and grounds crew to ensure that facilities are ready for events, tournaments, practices, and clinics
• Ensure that facilities meet University and NCAA standards for hosting event
• Oversee the preparation of event timelines, venue setups, and resource allocation (e.g., equipment, technology, signage, etc.)
• Serve as a point of contact for coaches, athletes, officials, vendors, media, and other key stakeholders before, during, and after events; attend events and provide on-site direction to ensure smooth operations
• Plan, organize, and execute Division I athletic events, including home games, tournaments, special events, and seasonal competitions
• Facility manager on duty coverage to support community programming and events held on a daily/weekly basis. Daily management requirements include developing, communicating, and supervising of front of house team member/leader duties and responsibilities, facility schedule coordination, crowd control and management of spectators and participants for all programming and events.
• Collaborate with the marketing and communications teams to promote events and engage the university community
• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety
• Assist with any maintenance projects or building conversions.
• Oversee inventory and preventative maintenance of rental equipment.

This position will require the successful candidate to work a varied schedule that includes weekdays, weekends, evenings and holidays; schedule is based on the needs of facility, providing support for programming and events.

It is desired that the candidate has previous supervisory experience. Proficiency in Microsoft Office (including Word and Excel) is required. The ideal candidate will possess a commitment to providing exceptional customer service in a fast-paced, changing work environment. Candidate must have strong interpersonal, organizational, written and oral communication skills, the ability to multitask, prioritize and appropriately meet required deadlines.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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