Senior Administrative Coordinator

The University of Virginia's International Studies Office (ISO), a division of UVA Global, is a university-wide resource which contributes to UVA's global mission through activities, programs and services designed to support the development of a globally aware, culturally diverse education and research environment.

Position Summary

The ISO invites applications for a Senior Administrative Coordinator to serve as the primary front desk representative and administrative support resource. This position may be filled by one full-time (40 hours/week) or two part-time employees (approximately 24 hours/week each). The position is fully in-person, from 8:30 AM - 5 PM with a 30-minute lunch break. Applicants should have excellent organizational, interpersonal, and communication skills.

Responsibilities

• Answer phones and welcome/direct visitors

• Coordinate front desk coverage when back up is needed

• Maintain individual and shared calendars

• Schedule and assist with event logistics including preparation of materials, event setup, and guest coordination as needed

• Manage professional membership subscriptions

• Manage monthly expenses related to office purchases and resources including cell phone bills, AnswerPhone subscription, etc.

• Work in databases pertaining to international students and scholars and study abroad

• Provide archived documents when requested

• Manage occasional shipping of documents

• Monitor and order office supplies

• Report as necessary any office maintenance and custodial needs

• Provide assistance as needed to the fiscal technician

• Manage out of office messaging with answering service

• Other duties as assigned.

Minimum Qualifications

• Qualified candidate must have a high school diploma and six years' experience. Bachelor's degree may substitute for experience.

• Must be confident with databases/reporting tools. The ability to work collaboratively in a team unit as well as the ability to work independently with minimal supervision is required.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Salary Range

• The anticipated hiring range is $24-$26 commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.

• This position is based in Charlottesville, VA, and must be performed fully on-site.

• While this position is intended to be full-time, the department is open to filling the position with two part-time employees, each working 24 hours p/wk. Please submit your preference as part of your cover letter.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after August 20, 2025

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0075479. Complete an application with the following documents:

• Resume

• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching "Find Jobs."

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the application process, please contact Jon Freeman, jf2sw@virginia.edu.