Administrative Assistant

Temp-to-Hire: The Smart Way to Build Your Career!

If you consider yourself to be a people person, Staffmark has a great job opportunity for you! We are hiring an Administrative Assistant in Alexandria, MN. This opportunity is a great way to get your foot in the door and grow your career with a local company.

Administrative Assistant Details

• Pay | $20 - $25 per hour
• Schedule | Monday - Friday (8 AM - 4:30 PM)
• Requirements | High school diploma + Proven administrative/bookkeeping experience + Familiarity with basic accounting principles, bookkeeping, and financial reporting + Proficient in the use of Microsoft Office + Excellent customer service skills

Main Responsibilities

Customer Service & Scheduling

• Answer phones and provide exceptional customer service, maintaining a detailed call log
• Coordinate staff schedules to optimize workflow and job coverage
• Manage the Work-in-Progress (WIP) Board, keeping teams updated on job statuses
• Complete First Notice of Loss (FNOL) documentation accurately
• Prepare and manage job paperwork for crews and estimators to ensure timely conversion of estimates

Franchise & Compliance Management

• Oversee job file documentation, communications, and subcontractor activities
• Ensure compliance with National Accounts Program Agreement (NAPA) and third-party programs
• Manage franchise-specific compliance documents and track fixed assets

Accounting & Bookkeeping

• Bill customers, process payments, and manage accounts receivable
• Maintain daily bookkeeping, prepare financial reports, and manage petty cash
• Administer payroll and submit Royalty Reports on time

Administrative & HR Support

• Maintain organized file systems, company calendar, and schedules
• Manage incoming/outgoing mail, emails, faxes, and internal bulletins
• Ensure proper on-hand inventory of office and general supplies
• Maintain employee documentation, including HR and payroll files
• Review HR basics, safety, and franchise policies with employees

IT & Marketing Support

• Coordinate computer and software upgrades/installations and perform regular data backups
• Oversee franchise website maintenance and perform public relations activities
• Support Continuing Education (C.E.) courses and organize marketing mailings
• Conduct 6-month recalls to enhance customer relationships and identify sales opportunities

Other Responsibilities

• Perform additional duties as assigned to support office operations, franchise compliance, and team success

Employee Benefits

• Medical, dental, vision, and life insurance
• Short-term disability
• 401k plans
• Weekly pay is available every Friday | Earned Wage Access (access a portion of your earned wages before your payday)
• Employee discount programs
• Referral bonus potential

Click "Apply Now" to take the first step in turning your job into a career. We look forward to working with you and watching you grow!

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Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

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