New

Research Administrator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Aug 28, 2025

Position Information

Posting date	08/28/2025
Closing date
Open Until Filled	Yes
Position Number	1125421
Position Title	Research Administrator
Hiring Range Minimum	$63,200
Hiring Range Maximum	$79,000
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	M-F 8a - 5p This position offers a hybrid work arrangement with an expectation that the employee will work onsite at a Dartmouth location 3 days per week and remotely (at a non-Dartmouth location) the remaining 2 days per week.
Location of Position	Hanover, NH 03755 Remsen Rm 701
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	To provide financial analysis and oversight for department operating and project budgets. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Demonstrated experience required to manage projects. Excellent accounting, management, organizational, and interpersonal skills. Ability to work effectively, independently, and as a member of a team. Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies. Flexibility and openness to change. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Attention to detail and accuracy. Ability to maintain and foster confidentiality and security of sensitive information. Proficiency in database management, spreadsheets, and other computer software. Shows a positive attitude and a drive to grow.
Preferred Qualifications	Two plus years of experience in not-for-profit accounting or grants management in an educational or research setting. Experience with sponsored research applications, including NIH, PCORI, and various foundations. Familiarity with Dartmouth College accounting systems and procedures.
Department Contact for Recruitment Inquiries	Cheryl Bush
Department Contact Phone Number	603-646-5243
Department Contact for Cover Letter and Title	Cheryl Bush
Department Contact's Phone Number	603-646-5243
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/80711

Key Accountabilities

Description

Financial Planning and Analysis

With limited guidance, develops, justifies and administers budgets for grants, reserves and operating budgets.
Anticipates fluctuations in funding and makes financial recommendations to investigators with minimal direction.
Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated.
Collaborates with Office of Sponsored Projects, Geisel School of Medicine, and Dartmouth Health to ensure compliance with the College and granting agency policies.
In consultation with the principal investigator, develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required.
Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems.
Provides input into the creation and modification of departmental fiscal policies and procedures.

Percentage Of Time

50%

Description	Accounting Coordinates the processing of procurement as it relates to the operating and grant portfolio. Participates in year-end closing process. Prepares payables, deposits, wage transfers, and journal transfers. Reconciles monthly reports and resolves discrepancies.
Percentage Of Time	10%

Description

Grant Administration

Assists faculty, post docs, students, and senior staff in preparing proposals to funding sources including development of moderately complex budgets for proposal submission and ensuring completion of all sponsor and College administrative requirements.
In consultation with Principal Investigator, translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
Develops responses to issues associated with administration of research activities.
Interacts with representatives of Dartmouth College, Geisel School of Medicine, Dartmouth Health, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time

25%

Description	Payroll Management Develops and maintains personnel FTE distributions based on grant and department budgets. Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary.
Percentage Of Time	10%

Description

General Administration

Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements.
Interacts with representatives from the Geisel School of Medicine, Dartmouth College, Dartmouth Health, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.