Field Administration Manager

What does a Field Administration Manager do at Swire Coca-Cola?
Leads and supports a multi-site team of Field Administrators, with a focus on building long-term team capabilities, driving operational efficiency, and ensuring compliance across administrative functions. Plays a key role in coordinating efforts across multiple functions including procurement, logistics, sales coordination, facilities management, financial processing, payroll, onboarding, and audit readiness. The position plays a key role in standardizing procedures, maintaining accurate financial and employee records, and fostering alignment between local operations and broader organizational goals Acts as a key point of contact for managing escalations and collaborates with internal stakeholders to improve performance, control costs, and enhance service delivery.

Job Details:

Location- Tuscon, AZ

Responsibilities

• Provide strategic direction, coaching, and performance oversight for a diverse team of Field Administrators, with responsibility for talent development, succession planning, and long-term team capability building.
• Oversee and optimize cross-functional administrative operations, including procurement, logistics, sales coordination, and facilities management, with authority to make decisions that improve efficiency, service levels, and cost control.
• Responsible for developing and implementing Standard Operating Procedures (SOPs) and strategic initiatives.
• Oversee local vendor relationships, contracts (including providing backup for contractual payments), and service agreements.
• Identify and resolve employee payroll issues to ensure timely and accurate compensation and pay card processing.
• Facilitate audits by organizing and delivering required financial documentation to internal governing bodies, ensuring compliance with internal financial controls and regulatory standards.
• Manage cash handling process to ensure in compliance with the company's policies and procedures.
• Drive strategic alignment between operations and timely, accurate revenue recognition.
• Monitor budget expenditures and assist with financial forecasting activities and analyzing variances to drive fiscal responsibility and performance.
• Perform month-end closing processes and prepare journal entries by compiling support and analyzing account infor-mation.
• Collaborate with sales and logistics finance partners to address financial performance and related issues.
• Ensure accurate financial records and documentation are maintained in locally assigned offices, while upholding the confidentiality and security of financial data.
• Performs other duties as assigned.
• Coordinate with logistics and procurement teams for financial processing of purchases.
• Ensure compliance with all relevant laws, regulations, and accounting standards in assigned locations following Swire's document retention policy.
• Partner with Finance Business Services (Shared Services) to resolve collections and account-related issues within designated local offices.
• Ensure accuracy across inventory, customer records, and financial reporting.
• Facilitate new hire onboarding processes, ensuring a seamless and engaging experience for all incoming employees.
• Manage and verify employment eligibility documentation, including completing and maintaining Form I-9 compliance in accordance with federal guidelines.
• Lead multi-site administrative operations, ensuring alignment with company-wide standards while adapting to local business requirements. Accountable for performance across geographically dispersed teams.
• Ensure compliance with organizational standards and function as a primary point of contact for escalated concerns from internal stakeholders and external customers.

Requirements

• High School Diploma (or GED) required
• Bachelor's Degree Accounting, Finance, Business Administration, or related field preferred
• 4+ years Progressive leadership experience with recruiting, mentoring, training, and developing a diverse team. required
• 1+ years experience in finance or administrative roles, preferably in a field setting. required
• Ability to multi-task effectively and produce accurate, timely results in a fast paced, constantly changing environment
• Experience developing and improving processes
• Strong knowledge of accounting principles and financial systems
• Proficient in MS Office, especially Excel; experience with financial software is an asset
• Ability to work independently and under pressure in a field environment
• Ability to occasionally lift up to 50 lbs

Swire Coca-Cola is an equal employment opportunity and affirmative action employer that participates in the E-Verify program as required by law. All qualified applicants will receive consideration for employment without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca-Cola does not sponsor applicants for work visas.