Administrative Specialist - Inmate Legal Services Section

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The purpose of this position is to provide a variety of specialized clerical and administrative support duties for Inmate Legal Services. Tasks performed are specialized including complex and/or sensitive in nature. Employees at this level receive occasional instruction or assistance as new or unusual situations arise, and may be required to interpret operating procedures and policies of the work unit to lower level staff.

Consequence for error in this position can be substantial if proper clerical support is not provided to the Inmate Legal Services Section.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED.

Experience

• Two (2) years of experience performing specialized clerical duties.

OR

Combined education and experience qualifications

• Education above the high school level may be used to substitute the experience requirement on a year-for-year basis.

Other requirements

The following training will be provided on-the-job with the exception of the Arizona driver's license:

• A valid Arizona driver's license
• SHIELD System
• ICIS Network
• FEMA NIMS - IS 100 and 700
• OSHA training
• Workday payroll training
• Westlaw
• PREA training

Our Preferred Candidate has

• Experience working in a law office, court, law enforcement, or detention setting.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Composes complex and sensitive forms, letters or memorandums.
• Prepares and processes specialized paperwork.
• Provides information to public, other agencies and MCSO personnel.
• Creates and manages computer database applications.
• Compiles monthly reports/records for the Inmate Legal Services Section expenditures.
• Maintains calendars, schedules activities and meetings.
• Creates, updates, and maintains moderately complex spreadsheets, databases, and reports such as office expenditures, vehicle inventory, personnel rosters, property inventory, personnel files, reports for specific Inmate Legal Services; tracking and follow-up.
• Provides customer service via telephone, email, and in person.
• Assists in training of workflow of lower-level administrative staff.
• Keeps track of inventory and order supplies for the Section.
• Attends meetings, takes notes, generates reports and distributes to appropriate personnel.
• Completes additional duties and projects assigned by supervisor.
• Picks-up and distributes mail as required.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Working in an enclosed environment with no windows and in a jail setting with occasional inmate contact.

Knowledge, Skills, and Abilities

Knowledge of

• Grammar, spelling and punctuation.
• Standard office practices and procedures and data processing applications
• Microsoft Office Suite applications.

Skill in

• Operating various machines which may include word processor and personal computer.

Ability to

• Interpret and explain rules and regulations.
• Work with the general public.
• Establish and maintain effective working relationships with others.
• Organize, assign and supervise the work of others.
• Analyze problems and develop effective solutions.
• Communicate effectively both verbally and in writing.
• Type and/or take and transcribe oral dictation.
• Exercise independent judgment within guidelines and departmental policies and procedures.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!