Administrative Aide

We offer a workplace where integrity, innovation, and excellence drive everything we do. With competitive pay, comprehensive benefits, and career growth opportunities, your future in shipbuilding starts here.

The applicant must exemplify professionalism, be able to maintain confidentiality with all business and personnel matters, and be capable of prioritizing and multitasking in a fast-paced environment. The applicant must have the ability to support time-critical assignments and interface with all levels of management throughout the facility.

Full-time position for an Administrative Aide to support a new construction based engineering organization. Responsibilities include:

Typing, distributing, filing correspondence (letters, memorandums, transmittals)
• Maintaining electronic department files, and hard copies as needed
• Arranging business travel and generating expense reports
• Arranging meetings
• General administrative duties in support of the Electrical Component Development organization such as maintaining departmental organizational charts, training records, and phone lists
• Preparing IT service requests, computer system access requests, and communication work orders
• Support in-processing new hires/out-processing severances.
• Managing office supplies
• Collect and distribute department mail
• Other duties as required

Required:

• High School Diploma or equivalent
• 0-5 years of related experience
• Experience working with Microsoft Office (Outlook, Word, Excel, and PowerPoint) - including scheduling meetings, formatting documents, data entry, and presentations
• Candidate must demonstrate error free word processing capabilities (45 wpm minimum)
• Ability to obtain a DOD Secret security clearance

Preferred:

• Familiarity with Concur Travel
• Knowledge of Electric Boat correspondence formatting
• Experience in office administration/office management

• Willing to work in a collaborative, team environment.
• Strong attention to detail and excellent interpersonal skills.
• The ability to accept assignments directly from multiple sources, multitask, effectively manage changing priorities and seek manager or supervisor input when priority conflicts arise.