Payroll Administrator PRCC

The Payroll Administrator supports payroll, accounting & tax department compliance for all vendor, state, local, and federal tax payments and returns. This includes bank and general ledger reconciliations, audits related to payroll transactions, and ongoing month-end, quarterly, and year-end organizational reporting. This position also provides support for the tax department, possibly including but not limited to sales & use tax compliance and various administrative functions. The role is employed by an affiliated company of Patriot Rail.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Reconcile and ensure accuracy of tax payments and filings (e.g., 940, 941, CT-1, DC-10, W-2, W-3, state filings, etc.)
* Maintain and reconcile daily logs for HSA, Voya, and PNC bank transactions
* Collaborate with Accounting for bank and general ledger reconciliations
* Prepare reports for audits, departmental statistics, and business support
* Respond to IRS & RRB notifications concerning tax filings
* Establish new tax authority accounts (SUTA, SIT)
* Assist with sales and use tax filings, reconciliations, and compliance activities
* Provide administrative support for the tax department, including documentation, filing, and coordination with external agencies
* Contribute to payroll process centralization, standardization, and improvement initiatives
* Maintain business process documentation for all responsible items
* Assist with additional payroll- and tax-related tasks as assigned

QUALIFICATIONS:
* Associate or Bachelor's degree in a business-related field preferred
* 3+ years of payroll tax filing experience strongly preferred
* Experience with sales and use tax compliance is a plus
* Advanced Microsoft Excel skills required
* Excellent communication and interpersonal skills
* Ability to maintain the highest level of confidentiality
* Strong attention to detail and analytical skills
* General knowledge of multi-state tax return filing, payments, and accounting principles
* Valid Driver's License

COMPETENCIES:
* Proficient in tax regulations and ability to stay updated on tax laws
* Strong analytical and data review skills
* Effective communication and problem-solving abilities
* Ethical conduct and confidentiality
* Time management and prioritization

PHYSICAL DEMANDS/WORK ENVIRONMENT:
Primarily office-based, with occasional travel to railroads, facilities, warehouses, or outdoor environments. May involve sitting, standing, walking, handling objects, lifting, and occasional stooping or kneeling.

ANTICIPATED PERCENT OF TRAVEL:
0%-10%

SAFETY:
Safety is paramount at Patriot Rail. Every team member is expected to embody our safety values in their daily activities, ensuring compliance with safety and operating rules.

"The Patriot Way"
At Patriot, we value our relationships-with our customers, employees, shareholders, communities, and other stakeholders. Safety, integrity, reliability, ethical behavior, and exceptional customer service are the foundations of our culture. Everyone at Patriot embraces these values and demonstrates them in everything we do.