Physical Commerce Coordinator

This is a 3-month, full-time (40 hours/week), hybrid contract role located in Beverly Hills, CA, with potential to extend.

Schedule: Monday-Friday, 9am-6pm, with 3 days in office and 2 remote (Friday + one additional day).

Summary

This role supports a fast-paced commercial team that manages sales of physical music products such as LPs and CDs. The coordinator will ensure smooth information flow and execution of sales and marketing set-ups across releases, working closely with internal teams, labels, and distribution partners.

Our Ideal Candidate

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  1+years of experience in administrative support, production coordination, or the music/entertainment industry

  
  
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  Passion for the music business with a strong foundation in project coordination and organization

  
  
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  Proficient in tools such as Airtable and Slack, with strong scheduling and asset management skills

  
  
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  Familiar with commercial marketing and physical product distribution processes

  
  
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  Skilled in collaborating with cross-functional teams including marketing, distribution, and creative departments

  
  
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  Able to work independently and manage multiple projects at a fast pace

  
  
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  Flexible and adaptable to changing priorities and timelines

  
  
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  Strong written and verbal communication with exceptional attention to detail

  
  
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  Highly resourceful, positive, deadline-oriented, and proactive problem solver

  
  

Job Description

In this role, you will coordinate the commercial setup and sales support for physical product releases. You'll partner with internal teams, labels, and distribution partners to ensure timely and accurate execution. This includes:

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  Managing schedules and coordinating multiple team meetings

  
  
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  Preparing and distributing sales materials, one-sheets, agendas, decks, and follow-ups

  
  
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  Supporting ad planning and funding approval processes

  
  
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  Requesting, gathering, and distributing social media and marketing assets for retail promotion

  
  
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  Collating and circulating retail buy links for key projects, ensuring accuracy of info, artwork, and pre-order links

  
  
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  Assembling pre-order tracking reports

  
  
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  Collaborating with international teams on global project set-ups

  
  
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  Handling administrative responsibilities such as meeting scheduling and asset coordination

  
  

Education and Experience

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  Bachelor's degree preferred or equivalent practical experience

  
  
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  Background in music industry, marketing, or commercial operations

  
  
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  Experience with tools such as Airtable, Slack, and project management platforms preferred

  
  

Additional Requirements

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  This opportunity is located in Beverly Hills, CA and requires hybrid work (3 days in office, 2 days remote: Friday + one additional day)

  
  
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  The pay for this W-2 position is $27.55 per hour

  
  
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  This position may be eligible for benefits such as PTO, health insurance, and 401(k), depending on tenure and hours worked

  
  

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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