Research Administrator III

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

About the Role

The Human Biology Division is home to 24 faculty-led labs focused on cancer and infectious disease research. We're looking for a Research Administrator (RA) III to join our team and support the Prostate Cancer Program. This is not a central admin role - our RAs work closely with labs to help them navigate the full life cycle of grants and handle day-to-day logistics that keep research running.

This is a fast-paced, high-volume role where things move quickly, and faculty may not always be available. The ideal candidate can stay organized under pressure, take initiative, and enjoys making complex systems run more smoothly behind the scenes. Our admin team leans on each other for support, values clarity and kindness, and believes in doing high-quality work with integrity and respect. In our dynamic environment, we prioritize learning as we go and helping each other figure things out.

Work Location

This role will start as full-time on campus. After training and onboarding, there may be an option to shift to a hybrid schedule, depending on performance and program needs.

Grants & Financial Management

Manage the full lifecycle of sponsored research: submissions, budgeting, compliance, reporting, subawards, and closeouts
• Oversee complex, multi-source budgets and provide regular financial updates and forecasting
• Liaise with sponsors and Fred Hutch offices on policies, guidelines, and submissions
• Track sponsor and institutional policy changes, ensuring ongoing compliance
• Create timelines, monitor progress, and take necessary follow-up actions

Regulatory Support

• Prepare and submit non-scientific portions of regulatory documents (e.g., IRB, IACUC, MTAs)
• Maintain up-to-date compliance documentation (EMUAs, CMUAs, licenses)

Administrative & Operational Support

• Manage HR tasks (e.g., onboarding, offboarding, affiliate agreements)
• Train lab staff on systems and policies; manage time and effort reporting
• Handle reimbursements, travel arrangements, ProCard reconciliation, and faculty license renewals
• Support lab operations (e.g., orders, equipment transfers, general logistics)
• Serve as liaison with internal departments and a point of contact for program-related inquiries

MINIMUM QUALIFICATIONS:

• A Bachelor's Degree or 3 years relevant experience.
• Minimum of one year experience managing federal and/or non-federal sponsored research.
• Advanced proficiency with Microsoft Office/Adobe
• Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
• Ability to edit SharePoint sites or basic web pages
• Knowledge/prior experience with Enterprise Software Systems
• Ability to source data from systems and generate customized reports
• Efficiently planning, organizing, and prioritizing your work as well as that of others
• Ability to tailor communications to specific audiences
• Ability to navigate complex internal systems and departments
• Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
• Basic knowledge of accounting terminology
• Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
• Prior experience or exposure to grant writing/applications

PREFERRED QUALIFICATIONS:

• Proficiency with Microsoft Office (especially Excel), Adobe, and Teams
• Experience with regulatory documentation and generating reports
• Strong communication, time management, and decision-making skills
• Comfortable working in fast-paced, high-stakes environments with evolving systems
• High attention to detail and ability to interpret and apply policies and budgets
• Professionalism, emotional intelligence, and problem-solving mindset

The annual base salary range for this position is from $82,846 to $124,238, and pay offered will be based on experience and qualifications.

This position may be eligible for relocation assistance.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).