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Department Administrator

Rutgers University
life insurance
United States, New Jersey, Piscataway
Sep 18, 2025
Position Details

Position Information
















Recruitment/Posting Title Department Administrator
Job Category URA-AFT Administrative
Department OIT-IT Health Sciences and Dept
Overview
Rutgers, The State University of New Jersey, stands among the nation's highest-ranked, most diverse public research universities. The oldest, largest, and top-ranked public university in the New York/New Jersey metropolitan area, you'll find us at our main locations in three New Jersey cities, and our footprint can be seen around the region. As one of the nation's most diverse universities, Rutgers draws strength from the rich variety of perspectives and life experiences of our community. We're an academic, health, and research powerhouse and a university of opportunity.

The Office of Information Technology ( OIT) is Rutgers' enterprise IT office. OIT provides university wide services and support and collaborates with department and unit IT professionals on projects and initiatives for the Rutgers community. OIT's services and systems include the Rutgers network; email and calendaring systems; IDs/passwords and identity management; data centers; computer labs; help desk support; wireless connectivity; a software portal; information security, risk, and compliance services; research computing; and many others. OIT's staff members work closely with the broader university community to advance Rutgers' missions of teaching, research, and service. For more information, please visit https://it.rutgers.edu.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Department Administrator for the Information Security Office within the Office of Information Technology.

Among the key duties of the position are the following:

  • Serves as the lead administrative coordinator of the Department.
  • Provides administrative leadership and support for the Deputy CIO, Information Security Office, Health Sciences IT, and IT Communications Group for accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions.
  • Ensures an inviting, professional and responsive atmosphere for students, faculty, staff, and other stakeholders.

FLSA Exempt
Grade 05
Salary Details
Minimum Salary 68278.480
Mid Range Salary 84393.980
Maximum Salary 100509.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits
  • Life insurance coverage
  • Employee discounts programs


For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications






Minimum Education and Experience

  • Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
  • Two years of relevant experience in an administrative function.

Certifications/Licenses

  • A valid driver's license would be required for this position.


Required Knowledge, Skills, and Abilities

  • Good communication skills.
  • Computer literacy.
  • Ability to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
  • Ability to skillfully and professionally handle multiple shifting priorities.
  • Ability to successfully interact with a wide variety of individuals and stakeholders at all levels of the University community.
  • Comfortability with handling confidential or sensitive information.

Preferred Qualifications

  • Masters degree in Higher Education Administration.
  • Supervisory experience.
  • Experience monitoring and reporting on multiple complex budgets.
  • Experience in the management and maintenance of management dashboards.
  • Experience in data analytics.

Equipment Utilized

  • MS Office Suite, Cornerstone, Discoverer/Tableau, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, appointment system.
  • Ability to learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management and web and social media.
  • All the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment
  • Fast-paced, deadline-driven, stakeholder-focused and confidential team environment.
Special Conditions
  • Clean Driving Record.
Posting Details






Posting Number 25ST1952
Posting Open Date 09/18/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.


Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement


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