Research Compliance Analyst

This recruitment is for two positions within our compliance team: one with an IRB focus and one with an IACUC/Animal Welfare focus.

This position may be considered for hybrid or remote work, subject to the terms of a telecommuting agreement and dependent on the needs of ORCA leadership and the research community. Preference for this position will be given to applicants who are able to work a hybrid schedule.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-06-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Office of Research Compliance Administration (ORCA) is a unit of the Office of Research at the University of California Santa Cruz (UCSC). UC Santa Cruz has a responsibility to ensure that any research conducted by UCSC personnel is conducted in compliance with University, local, state, federal, and funding agency regulations. ORCA provides guidance, education, and assistance with administrative processes to faculty, researchers, staff, and students in areas of research compliance. The areas of research compliance supported by ORCA currently include: human and animal subjects protection, conflicts of interest, export control, cannabis research, stem cell research, and other related compliance areas as required.

JOB SUMMARY

Under the direction of the Director for the Office of Research Compliance Administration (ORCA), the Research Compliance Analyst supports activities of the Animal Care and Use Committee (IACUC) and Institutional Review Board (IRB) and works closely with Committee Chairs and members, research support units, research faculty, and personnel.

The Research Compliance Analyst provides oversight and coordination for a range of research compliance activities managed by ORCA, with a primary focus on IACUC and IRB operations. Key responsibilities include review of protocol submissions, providing education and outreach to researchers and committee members, and contributing to the development and maintenance of policies and procedures. The analyst applies advanced research compliance knowledge to interpret and implement complex regulations, policies, and guidelines, advises the research community on relevant regulatory matters and serves as a key resource for communication and technical guidance. The position may support other areas of research compliance, and participate in cross-training, as needed.

APPOINTMENT INFORMATION

Budgeted Salary: $100,000 - $106,000/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Remote & UC Santa Cruz Main Campus - To be discussed during interview

Union Representation: Non-Represented

Job Code Classification: 006231 (RSCH CMPLNC ANL 4) - Grade 23

Travel: Never or Rarely

JOB DUTIES

40% - Policy and Compliance Review

• Applies advanced research compliance concepts to interpret and apply a wide variety of highly complex policies, regulations and guidelines governing research compliance, and/or disclosures.
• Advises faculty on research compliance and other highly complex issues for research projects.
• Communicates with researchers and committee members and provides guidance on how to resolve particularly complex issues and meet requirements of external regulatory bodies.
• Manages highly complex research compliance issues/investigations (i.e., incidents of noncompliance, adverse events, and anonymous reporting); conducts protocol and agreement congruency reviews.
• Ensures that all actions are properly documented in accordance with all applicable laws, regulations, policies, and procedures.
• Develops, coordinates, and conducts post-approval monitoring activities.

30% - Research Applications

• Reviews and analyzes protocol submissions, and provides feedback and guidance towards successful protocol approval and management.
• Independently evaluates whether proposed protocols meet federal compliance requirements.
• Manages ongoing protocol reviews and inquiries.

20% - Training & Documentation

• Develops materials and conducts training for departments on relevant compliance issues, processes, forms, and policies.
• Provides education and training through the development and delivery of face-to-face or Zoom training, online educational materials, printed materials, and other web-based resources.
• Initiates and designs the development and revision of operating procedures, policies, and guidelines.
• Assists in the preparation of institutional compliance, certification, registrations, and reports including OLAW, USDA, AAALAC, CARE-Q, and FWA.
• Assists in developing and maintaining Standard Operating Procedures, policies, and guidelines.

10% - Team Support

• Serves as a technical leader, provides mentorship to other research compliance analysts.
• Participates in cross-training and transactional support for submissions related to Conflicts of Interest, Export Control, and other research compliance areas as needed.

REQUIRED QUALIFICATIONS

• Bachelor's degree, preferably in a biomedical, social, or behavioral science field and/or equivalent experience and/or training.
• Advanced knowledge and ability to apply all relevant Federal, state, and university regulations, policies, and federal guidance documents.
• Advanced knowledge of quantitative and qualitative research design, scientific research concepts and terminology.
• Demonstrated self-discipline and independent judgment completing highly complex, broadly defined assignments.
• Strong proficiency in public speaking.
• Strong written communication skills with the ability to compose reports, correspondence, and summaries in a comprehensive and organized manner.
• Strong verbal communication skills.
• Strong interpersonal skills with the ability to establish and maintain effective and professional relationships with a diverse population.
• Strong critical thinking and problem-solving skills.
• Strong knowledge of computer systems, their use and applications; especially software applicable to protocol submission workflow management.
• Demonstrated ability to work in a detail driven, high-volume, complex environment, overseeing and prioritizing multiple diverse tasks with deadlines.
• Strong understanding of skills and tasks to provide superior customer service.
• Strong experience in independently managing a complex and highly regulated program.
• Certification as an IRB professional (CIP), or IACUC Administration (CPIA), or eligibility and completion within 1 year.

PREFERRED QUALIFICATIONS

• Advanced degree in related area.
• Experience working in higher education research compliance.
• Experience working in the University of California system.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Ability to work long periods of time at a computer with or without accommodation.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• This position may be considered for hybrid or remote work, subject to the terms of a telecommuting agreement and dependent on the needs of ORCA leadership and the research community. Preference for this position will be given to applicants who are able to work a hybrid schedule. While telecommuting, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working in person at a UCSC worksite. The position requires periodic presence on campus for meetings, events, and other in-person responsibilities. Candidates should be able to commute to campus as required. The position is subject to the terms of a telecommuting agreement.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.