WRP Facilities Specialist

NO VISA SPONSORSHIP AVAILABLE FOR THIS POSITION.
Applicants must have current work authorization when accepting a Baskin Engineering or affiliate staff position. We are unable to sponsor or take over sponsorship of an employment Visa for staff.

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 10-20-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Originally founded in 1997, the Baskin School of Engineering is the first professional school at UC Santa Cruz. Over the past 20 years, Baskin Engineering has become a unique 21st-century school of engineering and technology, characterized by evolutionary growth fueled by ongoing research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the UCSC Principles of Community.

JOB SUMMARY

Under the general direction of the WRP Facilities Operations Manager, the WRP Facilities Specialist provides operational support and implements and coordinates building management procedures and space planning activities. As a member of the Baskin Engineering Facilities group and part of a team dedicated to the Westside Research Park (WPR), the incumbent utilizes general knowledge of operational functions to implement and make recommendations for new and revised procedures. The WRP Facilities Specialist oversees facilities-related operational activities and serves as a liaison with external agencies for all aspects of building management, including safety and maintenance.

APPOINTMENT INFORMATION

Budgeted Salary: $86,287.58 - $93,405.24/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri, with occasional evenings and weekends as necessary
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: CX Union

Job Code Classification: 004483 (FAC MGT SPEC 3 CX)

Travel: Never or Rarely

JOB DUTIES

75% - Facilities Management

• Serves as liaison with external agencies regarding safety, access, maintenance, remodeling, and construction activities.
• Coordinates with multiple units throughout the organization to provide a safe and secure facilities environment.
• Works with Physical Plant and IT Services to resolve routine maintenance issues impacting the Facility.
• Assists in the development of space allocation plans for management review.
• Maintains building-related plans and procedures, including access controls and security, emergency preparedness, commonly-encountered hazardous materials storage and disposal, crime prevention activities, and fire safety inspection, compliance, and reporting.
• Serves as the first point of contact for the Westside Research Park (WRP) emergency call-out list.
• Coordinates and assists with emergency repairs and construction activities during and after work hours, ensuring minimal disruption to building occupants.
• Reviews and critiques documents for construction, including plans and specifications from outside consultants, to determine impact on facilities.
• Develops and maintains the WRP facilities shop inventory.
• Purchases supplies and equipment for the WRP Facility as needed using CruzBuy and ProCard.
• Serves as first responder, providing communication and customer services to the occupants.
• Maintains and updates the WRP website/intranet site, occupants' database, room labels, and building signs.
• Provides support for the WRP Newsletters release and marketing products and services for the buildings.
• Responsible for the coordination of WRP facilities events and point of contact during events managed by other departments, ensuring furniture moving and set up of folding tables, chairs, banners, and other equipment to support the event.
• Applies and enforces WRP facility policies.
• Maintains and improves the operation of the WRP receiving station.
• Acts as the first point of contact for Campus mail services.
• Manages service requests received from WRP occupants through the department ticketing system.
• Visits sites to conduct field verification of problems, resolves problems when possible, and ensures the site is safe either by resolving unsafe conditions or posting signage and barricades.
• Coordinates maintenance and repairs through the Physical Plant work order desk and Physical Plant work crews. Interfaces with Physical Plant work crews to get repair and maintenance status, updating the department ticketing system with revised information.
• Serves as the primary "WRP Department Access Key Controller" as defined by the UCPD Access Control Policy, including programming access cards, maintaining accurate records of all access control activities, ensuring appropriate authority before issuing keys, ordering replacement keys as needed, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
• Conducts regular rounds to inspect areas for security, fire, and accident hazards, taking appropriate action, including reporting infractions of fire and building codes, building rules, and other building irregularities to management.
• Acts as the primary point of contact with Environmental Health & Safety (EH&S) in coordinating and assisting inspections of Labs and regulated hazardous waste storage areas.

15% - Student Supervision

• Hires, trains, and supervises student employees, including the building receptionist.
• Responsible for hiring, performance management, and providing professional development opportunities.

10% - Emergency Preparedness

• Acts as the Building Coordinator and floor monitor for the organization's emergency and disaster preparedness in assigned venues.
• Serves as the communication liaison between the organization's service agencies and building occupants.
• Prepares building response plans and coordinates emergency response education and planning for all building occupants.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Thorough knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Strong interpersonal skills with the ability to interact and communicate in a professional, friendly, courteous manner.
• Strong customer service skills.
• Effective problem-solving skills.
• Ability to read and interpret floor plans, construction drawings, and technical manuals.
• Working knowledge of practices and procedures relating to building and facility maintenance, physical key control, issue and electronic access control systems, such as CCure and Omnilock.
• Effective verbal communication skills.
• Effective written communication skills.
• Demonstrated record keeping skills.
• Project management skills.
• Demonstrated ability to work independently.
• Demonstrated ability to work as an effective team member.
• Thorough knowledge of Google suites and Microsoft applications with the ability to learn various computer programs.

PREFERRED QUALIFICATIONS

• Demonstrated ability to independently learn and absorb new technical and procedural information from a wide variety of sources, including self-guided searches via the internet and online courses provided by the UC Learning Center.
• Experience supervising others.
• Working knowledge of practices and procedures of safety and emergency preparedness.
• Working knowledge of regulated medical waste holding areas and requirements.
• Experience as a Facility assistant with duties connected with access control system, purchasing, safety, emergency preparedness.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Must possess CPR/First Aid/AED certification or have the ability to obtain it within 60-calendar days of hire.
• Ability to work long periods of time at a computer with or without accommodation.
• Ability to ascend/descend ladders with or without accommodation.
• The selected candidate will be required to work all scheduled hours on-site.
• Ability to work occasional evenings and weekends as directed.
• Ability to respond to emergencies after hours as necessary.
• Ability to travel to multiple work locations on and off campus.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Must be able to recognize exposure to live circuits and/or operating machinery and Biosafety Level 2 areas.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy
  • Abusive Conduct in the Workplace

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.