Career Event Manager - Georgia Tech Career Center

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

About the Office of Undergraduate Education and Student Success (OUESS):

Under the leadership of the Vice Provost for OUESS, the OUESS challenges students to become accomplished learners who can make meaningful connections among work, study, and community. We connect curricular and co-curricular offerings to support students in developing a strong foundation for success, during college and after. We
do this through the efforts of our faculty, professional staff, and students, and we strive to create and maintain a welcoming, respectful, and inclusive educational and work environment. Visit www.oue.gatech.edu.

About the Office of The Career Center (CC):

The Career Center reports jointly to the Office of Undergraduate Education and Student Success (OUESS) and the Office of Graduate
and Postdoctoral Education (GPE). The Center includes the Career Operations Team, which includes event planning, administrative support, and IT; the Undergraduate Career Education Team, which provides resources to undergraduate students to support their searches for full- time employment after graduation, such as help with the exploration,
selection, and pursuit of meaningful careers; career counseling; resume writing interview tips, etc. and the Employer Connections team, which leads the effort to grow and maintain the elite brand and the diverse set
of employers engaging the Georgia Tech campus. The center also shares responsibility for the Undergraduate cooperative education (Co-op) and Internship programs with the Office of Experiential and Engaged Learning and the Graduate Career Services and Internship Programs with the Office of Graduate and Postdoctoral Education.

This position reports to the Director of Career Operations and Employer Connections in the Career Center.

Hours Of Operations:
This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. We are looking for
hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

The Program Manager works with many levels of leadership and staff to manage program efforts based on industry best practices; works as the single point of contact for facilitation and communication of program goals, deliverables, and schedules, and must be an excellent communicator; various levels of documentation will be produced at each stage of the program and the program manager is often the person who creates these with input from others.

This position may supervise: Assigned Staff

Job Duty 1 - Establish goals, objectives, and evaluation criteria for programs; evaluate program effectiveness on an ongoing basis
Job Duty 2 - Manage day-to-day operational aspects of programs, including planning scheduling, and monitoring activities; Assist with developing and formalizing program scope; assign resources and set deadlines
Job Duty 3 - Recommend, update, and support programmatic policies and procedures
Job Duty 4 - Develop and maintain effective relationships with program sponsors, stakeholders, teams, and others to assess needs and existing program methodology
Job Duty 5 - Research and identify funding and resources to support programs; Track timelines and budgets, report status, and resolve or escalates issues as necessary
Job Duty 6 - May assist with developing and distributing publications, resources, and program or marketing materials
Job Duty 7 - Participate in strategic and operational planning for programs
Job Duty 8 - Perform other job-related duties assigned

Educational Requirements
High School Diploma/GED or Vocational School Diploma

Required Experience
Up to two years of job-related experience

Additional Preferred Qualifications
Preferred Certifications, Licenses or Permits:

o Project Management Professional - (PMP)
o Certified Associate in Project Management - (CAPM)

Preferred Educational Qualifications
Technical Diploma, Associate Degree, or two years college course work

Preferred Experience
Three to four years of job related experience

Master's Degree in Business, Marketing, Human Resources, or related field

Preferred Experience

• Five years of experience in college recruiting, university relations or university career services.
• Demonstrated leadership in building relationships and networks. Experience leading change and innovation, resulting in a high level of performance outcomes.
• Expertise and understanding of emerging trends and innovations within the field of higher education, recruitment, and employment.
• Strong ability to collaborate with multiple and diverse constituents to accomplish goals.
• Analytical mind and problem solver with ability to think systemically.
• Demonstrated experience in generating revenue opportunities through external partnerships with corporations and donors

Additional Preferred Qualifications

• Demonstrated ability to effectively communicate with wide audiences.
• Strong ability to collaborate with multiple and diverse constituents to accomplish goals.
• Ability to maintain composure in fast-paced environment and provide flawless customer service.
• Must possess a professional demeanor with exceptional organizational, written and oral communication skills.
• Ability to navigate ambiguity and manage multiple tasks/priorities, while maintaining a high level of attention to detail.
• Highly motivated, demonstrates initiative, positive attitude, and possesses the ability to work with a broad range of internal and external constituents.

Salary Range: $60,000- $65,000 annual. Salary will be commensurate with experience and education.

Location: Atlanta Georgia

SKILLS
Strong command of Microsoft Office products (Word, Excel, Outlook, PowerPoint) required.

Questions about this position or search may directed to Ariel B. Jones at ajones499@gatech.edu.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Additional Duties Related to the Position

The Career Events Manager will oversee and implement all aspects of career-related events and coordinate services with other campus offices involved in career and professional development. The manager will also serve as a resource to other campus units that host career-related fairs and events.

Finally, the manager will strive to help improve the impact, effectiveness, and efficiency of the career center by supporting the needs of the career education and the employer relations teams. This position will interact on a consistent basis with: Career Center staff, student ambassadors, vendors and campus stakeholders. This position will typically advise and counsel: staff and students involved in event planning and coordination.

Responsibilities

• Manage event logistics for both the career education and employer relations teams; coordinate event logistics with other campus offices and colleges involved in career and professional development.
• Communicate and manage relationships with external partners involved in events, such as employers, recruiters, alumni, volunteers, and other constituents.
• Lead the administration of the office's core events, including career fairs, career workshop series, and other relevant on-campus career events.
• Serve as a campus resource for other units involved in hosting career fairs or other career-related events.
• Coordinate logistics related to advisory board meetings, corporate partner recognition, and other, primarily employer-focused events. As requested, may also support internal programs such as center retreats and other events.
• Assist with on-campus recruiting logistics, info sessions, and interview scheduling.
• Work closely with the center's operations staff, Executive Director, and Director of Employer Connections to ensure the success of all employer-related events.
• Monitor and reconcile budgets for employer-related programs, events, and sponsorships.
• Process invoices, reimbursements, and vendor payments in accordance with institutional financial policies.
• Prepare financial reports for leadership, highlighting ROI on employer engagement initiatives.
• Coordinate sponsorship packages and track outcomes for employer partners
• Manage projects and relationships with key campus departments involved with room reservations, catering, communications/marketing, and other relevant services; utilize relevant technology to manage events, track expenditures and communicate with relevant stakeholders.
• Develop procedures to maximize the efficiency of planning and managing events; leverage technology to improve attendee experience at events.

Perform other duties as assigned

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening