Dir Program Administration

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Director Program Administrator to join our team of professionals.

Duties:

• Responsible for oversight of the day-to-day academic support operations of the Medical Degree program in the Office of Medical Education. Formulates strategies, policies and systems to direct critical academic support services for the Office of Medical Education. Works closely with the Associate Dean for Curriculum and Medical Education to provide long term direction and strategies to support the mission and vision of the medical school.
• Directs and oversees the administrative and operational functions of the Office of Medical Education. Collaborates with senior administrators and other departments to foster the highest standards of quality, student service, and educational value in the program.
• Develops and implements new initiatives, systems, and operating procedures for the academic support services of the College of Medicine Medical Degree program. Capitalizes on opportunities and ensures that OME is meeting the goals and objectives related to the academic mission of the College of Medicine and the university.
• Assists in strategic planning to foster positive learning and student success and supports continuous quality improvement (CQI) including professional development for administrators and staff.
• Provides leadership for the overall quality and compliance of the program. Ensures compliance with accreditation standards, as well as state university system and College of Medicine policies. Develops and implements policies and procedures that align with accreditation and regulatory standards.
• Oversees and manages the Office of Medical Education budget and finances, ensuring efficient use of resources and adherence to financial guidelines. Provides reports regarding operational expenses, student costs and/or curriculum for surveys and accreditation reviews.
• Leads and provides administrative coordination and direction to the various Office of Medical Education components to ensure efficient management of all functions.
• Directs the medical school first, second, third, and fourth-year academic support staff.
• Ensures that all students are correctly assigned to appropriate clinical sites for all clinical rotations, including pre-clerkship preceptorships, clerkships, and elective rotations.
• Assists academic leadership in assuring adequate number of clinical preceptors and sites to cover educational requirements.
• Participates in strategic and operational planning and decision-making regarding the various OME departments and programs; provides operational and policy liaison between the College of Medicine, FIU Central, and Office of Medical Education, as appropriate. Participates in departmental, division and University committees in representation of the Office of Medical Education.
• Ensures all syllabi, book requirements, orientations to students, and all components of the curriculum management are managed effectively, in conjunction with the medical education deans.
• Leads, manages and mentors the staff within the Office of Medical Education. Provides timely guidance and feedback to OME leadership and staff. Maintains open lines of communication with all members of the team. Ensures all components of the medical school staff are working together
• Manages HR processes and staffing issues. Responsible for recruitment and selection, performance appraisals, scheduling, training, employee development, disciplinary actions and conflict mediation working closely with HR.
• Collaborates with the Chief Administrative Officer and the Associate Dean of the medical school on faculty and student issues and concerns. Ensures timely notification of issues to leadership.
• Represents OME and participates in accreditation and all regulatory agency activities, including state university system and internal FIU regulations.
• Supports the Office of Academic Affairs and the College of Medicine with special projects.
• Performs essential duties in emergencies such as hurricanes, storms, and/or any other university emergency closing. Is expected to be available to report to work as needed during university emergency closing with appropriate notification from a department administrator.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree in a related field and eight (8) years of related work experience or Master's degree in a related field and six (6) years of related work experience.

Master's degree in an appropriate area of specialization (Public or Business Administration, Education) and six years of appropriate experience; or a bachelor's degree (Public or Business Administration, Education) in an appropriate area of specialization and eight years of appropriate experience. Leadership experience highly preferred

Administrative

$100,000 - $110,000

8:30am - 5:00pm

Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.