Surplus Property Coordinator

Working Title: Surplus Property Coordinator

State Role Title: Store and Warehouse Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Finance

Department: 400213 - Surplus Property Position

Pay Rate: Pay Range

Specify Range or Amount: $39,000-$43,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 10/15/2025

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Office of Fixed Assets and Surplus Property at James Madison University is accepting applications for a Surplus Property Coordinator. Our department strives to ensure the proper accounting and financial reporting for the acquisition, surplus, and disposition of the University's fixed assets in compliance with university, state, and federal policies and guidelines.

The Surplus Property Coordinator is responsible for coordinating surplus property activities for the university, ensuring proper accountability, meeting reporting requirements, and safeguarding of assets declared surplus. The position ensures the effective utilization of state property through redistribution and regulates disposal of surplus by determining the most effective and efficient methods. The Coordinator interprets and complies with university and state policies and procedures.

The Surplus Property Coordinator supports the mission of Fixed Assets and Surplus Property by providing superior customer service to our customers within and outside of the University, as we ensure the prudent fiscal stewardship of the University's assets.

Duties and Responsibilities:

The Surplus Property Coordinator is responsible for the daily operation of the surplus property warehouse activities and maintaining the Surplus Property database of items in inventory, with tracking of receipts and disposals by surplus ID number. This position maintains an organized and neat warehouse, and ensures the safe operation of warehouse equipment.

The duties of the Surplus Property Coordinator include:
*Prepares surplus property reports, descriptive details, and pictures for surplus items to be advertised on the on-line auction website, GovDeals.com.
*Conducts transfers to other state agencies, sales to localities or approved non-profits, donations, auctions, and recycling projects in accordance with University and Virginia Procurement and Surplus Property policies.
*Maintains the administrative record keeping of surplus warehouse activities to ensure fiscal accountability and integrity of surplus property inventory data.
*Reports surplus property transactions by JMU identification number for updating official University fixed asset records.
*Coordinates a surplus property redistribution program to ensure effective utilization of state property.
*Maintains JMU's surplus property website providing digital images of available surplus inventory.
*Communicates with other state agencies who may be able to utilize JMU surplus.
*Serves as member of Moves Committee and keeps manager apprised of moves that will impact the surplus property operation.
*Participates in the review of surplus property operations and possible conversion of the surplus property database to Oracle ERP and assists in implementation of the Fixed Assets module.

Qualifications:

Required Qualifications:
Working knowledge of inventory control, warehouse operational procedures, and warehouse material handling equipment. Knowledge of generally accepted accounting procedures. Attention to detail.

Ability to work independently with minimal supervision and communicate effectively with others. Ability to organize and control a receiving and redistribution operation. Ability to schedule work activities and interpret and apply established policies and procedures. Experience in working with PC based applications and maintaining detailed records.

Ability to lift up to 50 pounds with or without an accommodation and operate departmental pickup truck with lift gate. Forklift certification required.

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.