Senior Administrative Assistant

Senior Administrative Assistant - Railcar Repair

Witchita, KS

We are seeking a highly organized, detail-oriented Senior Administrative Assistant to support our Railcar Repair Operations team. This individual will play a key role in coordinating business functions including bid proposals, marketing support, travel arrangements, and customer event planning. The ideal candidate is a proactive problem solver with exceptional communication skills and advanced proficiency in the Microsoft Office Suite.

Work Schedule: Monday - Friday

Job Duties & Responsibilities:

Executive Support:

• Provide direct administrative support to senior Railcar Repair leaders, including calendar management, meeting coordination, travel arrangements, and preparation of reports and presentations.
• Maintain accurate records, databases, and reporting tools for operational tracking.
• Support special projects and cross-functional initiatives as assigned.

• Support day-to-day operations by managing documentation, tracking project milestones, and maintaining records in SharePoint and other systems.
• Process timesheets, expense reports, and support purchasing as needed.
• Maintain confidentiality of sensitive information and ensure compliance with company policies.

• Assist with the preparation, formatting, and submission of business proposals, marketing materials, and customer presentations.
• Coordinate with business development and marketing teams to ensure timely delivery of materials and support new business opportunities.

• Coordinate customer events, trade shows, and internal meetings, ensuring logistics and materials are executed seamlessly.

• Foster effective communication and collaboration across departments, including operations, HR, safety, procurement and business development.
• Provide backup support for other administrative staff as needed.

Minimum Job Qualifications:

• 5+ years of administrative experience, preferably in an industrial, logistics, or railcar repair environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and SharePoint).
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Experience supporting senior leaders and managing confidential information.
• Ability to work independently and as part of a team in a fast-paced environment.
• High attention to detail and commitment to quality.
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employers
• Pass a drug screen, physical, and background check
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

• Experience with proposal development, marketing support, or customer event planning.
• Familiarity with railcar repair, logistics, or industrial services is a plus.

Why join the PSC team?

• Founded in 1952, PSC' s longevity is rooted in our commitment to quality service, safety, environmental protection, and taking good care of our employees.
• PSC is the industry leader in product handling and site logistics services for refineries, chemical producers, and marine transportation providers.
• Check out our videos at PSC Group - Career Videos to see how the work we do makes a difference and is essential for our economy.
• Learn more about our company culture and view our PSC Connection employee newsletter at PSC Group - Newsletter
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at PSC Group - Core Values

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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