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Assistant to the Registrar

Colgate University
paid time off
United States, New York, Hamilton
Oct 08, 2025
Posting Details
Position Information












Job Category Support Staff
Position Title Assistant to the Registrar
Full Time/Part Time Full Time
Division Dean of the Faculty
Department Registrar
Location On-Site - expected to work fully at the designated campus/office location.
Hiring Wage/Salary Range $22.00 - $24.00/hour
Professional Experience/ Qualifications

  • Demonstrated flexibility, and the ability to manage multiple tasks and priorities.
  • Demonstrated ability to maintain a collected, professional approach at all times.
  • Maintains confidentiality when working with sensitive documents and information, and understanding and complying with FERPA regulations.
  • Demonstrated ability to work with Microsoft Office Suite as well as the ability to cull and consolidate data for reports.
  • Comfortable and proactive with learning new technology.
  • Excellent verbal and written communication skills and a demonstrated ability to write and edit professional correspondence.
  • Strong aptitude for seeking out higher education and academic enterprise knowledge, as well as Colgate University organizational systems, and process knowledge.
  • Strong customer service experience and the ability to professionally coordinate with multiple stakeholders including faculty, staff, and alumni is critical.
  • Must be capable of working collegially with diverse groups of faculty, staff, students and community members.
Preferred Qualifications
Education

  • A minimum of one year of college coursework is required.
  • An Associate's and/or a Bachelor's degree is preferred.
Certifications
Offer Determination
When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.
Physical Requirements
Other Information
Benefits
Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.
Department Statement
Colgate's Office of the Registrar is responsible for many of the vital academic functions at the university.
Accountabilities

  • Primarily responsible for providing support for the University Registrar and Associate Provost for Institutional Analysis and providing administrative support for both offices.
  • Uses consistent and precise data entry to assist with registration, transfer credit, catalog and website maintenance, policy interpretation, and other duties as assigned.
  • Ability to effectively use registration and academic planning tools (e.g., Banner, Degree Works, Acalog, TES, Excel, etc.). Ability to edit existing reports to confirm accuracy.
  • Ability to provide a welcoming and professional environment to all constituents. Provides accurate and courteous responses to questions, adapts communication to diverse audiences - promptly brokering other resources as required; provides sound advice to students and faculty regarding university processes and procedures.
  • Ability to work with students to resolve registration and transfer credit issues.
  • Ability to work with faculty and staff to complete catalogue maintenance.
  • Thinks of and encourages new ideas, and is keen to experiment and see ideas implemented; finds new and innovative ways of creating value for the university at the division, department or function level.
  • Analyzes and prioritizes situations to identify and solve problems; solutions increase efficiency and improve quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, timely decisions.
Posting Detail Information








Requisition Number 2025S082Posting
Temporary No
Work Schedule
Weekdays, with occasional weekends
Job Open Date 10/08/2025
Job Close Date
Open Until Filled Yes
Special Instructions Summary
EEO Statement
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
Clery Act
CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).



  1. *
    Are you currently a Colgate employee?

    • Yes
    • No


  2. *
    Have you ever been a Colgate employee?

    • Yes
    • No


  3. *
    Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?

    • Yes
    • No


  4. *
    Are you at least 18 years of age?

    • Yes
    • No


  5. *
    Please let us know how you heard about this position.

    • Albany Times Union
    • Binghamton Press & Sun
    • BlackCoachesinSports
    • Careerbuilders.com
    • Cazenovia Republican
    • Centralnewyorkhelpwanted.com
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Colgate Employee
    • Colgate Website
    • CoSIDA
    • Diverse Issues of Higher Education
    • HERC (Upstate New York HERC)
    • HigherEdJobs.com
    • Indeed.com
    • InsideHigherEd.com
    • LinkedIn
    • Mid-York Weekly
    • NACWA
    • naviGATE
    • NCAA News
    • Norwich Evening Sun
    • Oneida Daily Dispatch
    • Sherburne News
    • Studentaffairs.com
    • Syracuse Post Standard
    • Utica Observer Dispatch
    • Waterville Times
    • WomenLeadersinCollegeSports.com
    • Other



  6. If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

    (Open Ended Question)




Applicant Documents
Required Documents

  1. Resume
  2. Cover Letter


Optional Documents

Applied = 0
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