New 
Executive Business Administrator
 Microsoft | |
 United States, Washington, Redmond | |
 Oct 09, 2025 | |
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OverviewCloud Operations + Innovation (CO+I) is seeking a skilled Executive Business Administrator to provide support to the CTO/CVP of CO+I and their teams, this position will support the CTO Office team. This role will take on a variety of tasks while working in a fast-paced and dynamic environment. The ideal candidate will have effective organizational and communication skills, be able to proactively anticipate needs and shift priorities quickly, be self-motivated, self-aware, and have the ability to balance a sense of humor with a sense of responsibility. This person should appreciate an energetic work environment, and have a sense of urgency for key deliverables, deliberate and forward-thinking in how they approache challenges and operate administratively at scale. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
ResponsibilitiesProvide strategic calendar management and meeting logistics support for senior leadership, including prioritization and conflict resolution.Prepare and distribute meeting materials (agendas, briefings, pre-reads) and ensure follow-up actions are completed.Act as liaison between executives, internal teams, and external partners to facilitate communication and decision-making.Coordinate and manage events end-to-end, including planning, logistics, vendor management, and post-event reporting.Lead by example, demonstrating professionalism and executive presence while mentoring and onboarding new team members.Own and manage multiple projects simultaneously, driving accountability, process improvements, and measurable outcomes.Oversee resource and expense management, including budget tracking, compliance, and vendor coordination.Support organizational rhythm of business (ROB) by planning and executing meeting cadence and communication strategies.Manage space planning and team operations, including headcount tracking, recruitment support, and onboarding/offboarding activities.Arrange complex domestic and international travel, ensuring compliance with policies and seamless execution of itineraries. | |