Accounts Receivable Clerk

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Accounts Receivable Clerk

McMillen, Inc. is looking for a dedicated Accounts Payable Clerk to join our finance team in a dynamic engineering services firm. The ideal candidate will be responsible for managing the invoicing and collections process, ensuring timely receipt of payments, and maintaining accurate financial records. Strong proficiency in Microsoft Excel is essential for this role, particularly for preparing reports and analyzing data.

Responsibilities:

• Generate and issue accurate customer invoices based on project milestones, contracts, or service agreements.
• Monitor accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Review and interpret per diem contracts to ensure accurate billing terms are followed (e.g., daily rates, expenses, caps).
• Follow up with clients on outstanding invoices via phone, email, or written correspondence.
• Reconcile customer accounts and resolve billing discrepancies in coordination with project and finance teams.
• Prepare aging reports and analyze trends in accounts receivable.
• Maintain detailed records of communication and collection activities.
• Assist in month-end and year-end closing activities related to receivables.
• Support audits by providing necessary documentation and records.
• Work closely with project managers and sales teams to ensure billing accuracy.
• Utilize Excel to create and manage reports, pivot tables, VLOOKUPs, and dashboards for tracking receivables performance.

Qualifications:

• Diploma or degree in Accounting, Finance, or related field.
• 1-3 years of experience in accounts receivable or general accounting, preferably in engineering or professional services.
• Strong proficiency in Microsoft Excel (e.g., PivotTables, VLOOKUP, formulas, conditional formatting).
• Familiarity with accounting software (Trimble, Spectrum).
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple priorities.
• Experience in the engineering, construction, or consulting industry.
• Knowledge of project-based billing or time & materials invoicing.
• Basic understanding of revenue recognition principles in service contracts.

Compensation Package:

• Pay Range: $21 - $27 hr (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement. Opportunities for professional development. Office-based or hybrid work environment (as applicable).

Who We Are: McMillen, Inc. (McMillen) is an engineering, environmental, and construction firm providing scalable, multi-disciplinary capabilities. We are a design and build firm providing clients with balanced perspective and realistic solutions. With experts in the United States, Canada, Australia, and France, our staff bring best practices from the water resources, energy, dams, infrastructure, fisheries, aquaculture, and restricted access markets.

We balance technical precision with collaborative delivery throughout all project phases. We have the resources and expertise to contribute to a project at the feasibility and planning stage, navigate the regulatory and permitting requirements, develop detailed designs, self-perform construction, and participate in startup, testing, and commissioning. We offer strategic planning, technical expertise, comprehensive project management, and integration of multi-disciplinary studies for traditional and alternative project delivery methods.

We want our employees to make a career doing what they love to do. We aren't looking for the complacent or the comfortable. We are looking for the highly technical, the creators, the manic obsessives, the outliers who know being the best is a journey, not a finish line. We support our employees' efforts to stay on the cutting edge of technology while fostering a great work-life balance.

EEO: McMillen, Inc. is an EEO/Affirmative Action Employer and will make all employment related decisions without race, color, religion, sex, national origin, disability or protected veteran status.

Visa sponsorship, including renewal during employment, will not be provided for this position.

No recruiters, please