Administrative Specialist III

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• High school diploma plus three (3) years of administrative or hospitality experience required.

• Intermediate proficiency with standard office computer programs (Microsoft Outlook, Word, Excel, PowerPoint).

• Excellent customer service and follow-up skills.

Preferred Qualifications:

• Associate's degree or Bachelor's degree plus two (2) years of experience in project coordination, student services, or hospitality management.

• Advanced proficiency with standard office computer programs (PC and mobile devices)

• Knowledge of hospitality inventory systems and/or database management

• Experience with Workday Procurement

Additional Information:

Responsibilities

• Greets and assists visitors and residents in a professional and friendly manner by projecting a positive, willing-to-help attitude, always.

• Serves as primary administrative support for department members and point of contact for residents seeking student services.

• Responsible for organizing and maintaining all front desk activities, including assisting the Guest Service Manager to ensure front desk coverage, always.

• Prepares student/guest housing packets and performs daily check-ins and check-outs.

• Performs Maestro functions, including night audit and running daily occupancy reports.

• Responsible for receiving payments and following all cash handling guidelines, as outlined by UAMS processes and procedures.

• Creates, organizes, and maintains various computerized and paper files, records, and logs.

• Transfers calls to appropriate individuals, divisions, or departments.

• Demonstrates positive working relationships with co-workers and management teams across campus.

• Responsible for managing vendors, procurement processes, and workflows.

• Responsible for requesting and monitoring security access.

• Responsible for managing the distribution of keys, building access cards, and parking requests.

• Performs other duties, as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.