Office Manager

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

Responsible for the smooth operation of the office by coordinating office support services, including purchasing and facilities management.

RESPONSIBILITIES:

• Supervises offices services staff, print shop contractors, and receptionist.
• Ensures front-desk coverage at all times.
• Assists in the preparation and maintenance of the office budget. Records office expenditures and manages the budget.
• Work with internal clients on space planning and coordinate department moves to include moving office wall systems, furniture, computers and telephones.
• Responsible for office supply purchasing in a timely manner. Reviews and approves office supply acquisitions.
• Organizes, publicizes, and registers staff for workshops and other staff development opportunities.
• Makes site and catering arrangements for training and special events.
• Ensures that the office equipment is functioning properly. Oversees the maintenance of office equipment.
• Oversees facilities planning, maintenance and custodial operations. Monitors the facility to ensure that it remains safe, secure, and well-maintained.
• Acts as a liaison with contractors and utility contractors in servicing office equipment. Manages contractor's billings and payments.
• Communicates information, announcements and messages promptly to staff.
• Assists in the organization and planning of volunteer and fundraising events.
• Investigates staff complaints, disturbances and violations and resolves problems following management rules and regulations. Involves Human Resources Manager as necessary.
• Responsible for the emergency preparedness plan development and communications for the office.

• Contributes to accomplishing office goals and a positive work environment by performing other duties as required or assigned.
• May provide administrative support as directed.
• Takes personal responsibility for fostering a green workplace through sustainable work practices.
• Fosters a commitment to external and internal client service.

EDUCATION & EXPERIENCE:

• High school diploma or equivalent required; Bachelor's degree preferred.
• Previous facility management experience preferred.

OTHER:

• Travel may be required.
• Overtime may be required.
• The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software & Skills for details.

HOK invests in its people and communities, supporting both personal and professional growth through every stage of life. At HOK you'll have 10 paid holidays (including 2 floating holidays) and a minimum of 4 weeks of paid time off with a cash out option. HOK offers comprehensive medical, dental, and vision coverage, free mental wellness resources, life and AD&D coverage and short and long-term disability benefits. HOK supports your growing family by offering 4 weeks of paid parental leave and fertility coverage. HOK helps to fund your future financial needs with matching contributions to our 401(K) plan which includes a well-rounded investment menu as well as free guidance on retirement planning.

Wherever you are in your career, HOK provides opportunities to learn, develop and utilize your skills. Continued learning is promoted through financial support and study prep for licensure exams, CEU credit opportunities, mentorship programs, and paid professional memberships. To learn more about designing your career with HOK, explore our current job openings.

HOK is an EOE, including disability/vets.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Compensation is based on experience, qualifications, education and location. The reasonably expected salary range for this position is $85,000 to $120,000. Other compensation may include a discretionary bonus.

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