Ambulatory Care Administrative Supervisor 1

#CA-DK

The Ambulatory Care Administrative Supervisor 1 in the Radiology Department at UC Davis Health oversees daily operations, managing a team of MOSC IV specialists specializing in radiology exam protocol, ensuring correct authorization and scheduling and MOSC III specialists specializing in radiology scheduling.

This role includes staff supervision, scheduling, training, and performance evaluation, along with technical management of and exceptional customer service to address complaints and resolve conflicts. The position serves as a key liaison between clinical staff, physicians, and administrative personnel. The role involves supervisory, technical, clerical, and customer service responsibilities to ensure smooth departmental operations and exemplary patient care.

A commitment to patient care, compliance with policies, and operational excellence is essential.

Apply By November 12, 2025 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience within healthcare or medical office setting.
• Experience in leadership roles within healthcare or medical office setting.
• Leadership and Supervisory Skills: Personnel management skills, including recruiting, interviewing, training, and developing staff. Ability to establish performance standards, coach employees, administer corrective actions, and foster team building.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook).
• Oral and written communication skills to convey clear instructions, engage in problem-solving, and collaborate effectively across teams.
• Ability to address and de-escalate challenging interactions with patients or staff.
• Interpersonal skills to establish a welcoming, compassionate environment for customers and coworkers.
• Commitment to delivering exceptional customer service using tact, diplomacy, and professionalism.
• Ability to maintain composure and efficiency during peak workloads or when handling distressed or difficult individuals.
• Independent problem-solving skills to define issues, identify resources, and implement solutions.
• Ability to exercise delegated authority and seek assistance when needed.
• Ability to function effectively as part of a team and maintain flexibility with unfamiliar tasks or changing priorities.
• Demonstrated ability to collaborate with individuals from diverse cultural backgrounds.
• Physical ability to travel within the hospital, operate departmental vehicles, and lift equipment up to 50 pounds.
• Proficiency in filing systems (alphabetical, chronological, color-coded, numerical) and maintaining high standards in documentation.
• Skills to produce professional correspondence, reports, and summaries with accuracy in grammar and spelling.
• Ability to perform basic arithmetic operations and statistical calculations.

Preferred Qualifications

• Experience scheduling complex radiology exams.
• Experience reviewing radiology orders and radiology order work queues.
• Advanced knowledge of EMR systems for entering and retrieving patient data, including demographic information, order status, and productivity reports.
• Strong planning and organizational abilities to manage complex projects, events, and deadlines.
• Analytical skills to interpret data, generate reports, and maintain accurate records.
• Familiarity with hospital policies, departmental procedures, medical terminology, and patient confidentiality standards.
• Understanding of UCDH rights regarding information requests and patient rights.
• Experience scheduling complex radiology exams.
• Experience reviewing radiology orders and radiology order work queues.
• Advanced knowledge of EMR systems for entering and retrieving patient data, including demographic information, order
• Strong planning and organizational abilities to manage complex projects, events, and deadlines.
• Analytical skills to interpret data, generate reports, and maintain accurate records.
• Skills in statistical reporting.
• Familiarity with hospital policies, departmental procedures, medical terminology, and patient confidentiality standards.
• Understanding of UCDH rights regarding information requests and patient rights.
  

Key Responsibilities

• 50% - SUPERVISORY FUNCTIONS
• 25% - RADIOLOGY EXAM PROTOCOL SERVICES
• 25% - RADIOLOGY SCHEDULING

Department Overview

The UC Davis Department of Radiology performs imaging and therapeutic procedures for patients throughout Northern California. Our radiological services are timely, cost-effective, appropriate and of the highest quality. Routine and specialized imaging studies, visceral and vascular intervention procedures, and contemporary neuro-interventional services are available.

The Department of Radiology serves the broader community by contributing to the understanding of health and disease through our diversity, equity and inclusion initiatives, imaging and imaging technology-related clinical and basic science research.

The Department's missions focus on education, imaging-related research, and achieving the professional goals of our students, faculty, and staff. Departmental educational programs are predominately directed towards the training of residents, medical students, staff and fellows as well as continued educational achievement of our faculty and staff, presenting at regional and national courses in postgraduate medical education.

Explore our Web site and see examples of how the department provides subspecialty-based clinical imaging services that are of the highest quality, and of contemporary research programs that utilize imaging to achieve a greater understanding of health, disease and the delivery of appropriate and cost-effective care.

Department Specific Job Scope

Supervises protocoling and scheduling staff. Assists with specializing in radiology exam protocol, ensuring correct authorization will be obtained and scheduling. Identifies ways to improve efficiency and process of exam protocoling and scheduling and management processes.

POSITION INFORMATION

• Salary or Pay Range: $2,666.67 - $4,758.62
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: ADMIN SUPV 1
• UC Job Code: 007374
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 08 Hours
• Location: Main Hospital (HSP001)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be able to work variable hours, alternate shifts, and overtime to provide coverage as needed for sick leave, staffing shortages, etc. Must be able to provide evening, weekend, and holiday coverage per departmental staffing guide

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks