HR and Finance Assistant at UCI Child Care Services

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Student Affairs is committed to developing the whole student by ensuring your life outside of the classroom complements your academic endeavors. This means providing enriching opportunities that affirm your experiences. Our efforts are guided by student learning outcomes within the following domains: -Civic & Community Engagement -Leadership Development -Diversity & Global Consciousness -Professional & Administrative Skills -Personal Responsibility The UCI campus is an exciting and dynamic place where you will engage in experiences that will be inspirational, life changing, and may also challenge your current thinking.

Under general supervision of the HR Generalist 3, the HR and Finance Assistant will provide administrative support in matters related to human resources and finance for Child Care Services, as well as back up support for other Student Affairs departments, as needed. This position will serve as an additional departmental time administrator for Child Care Services with comprehensive bi-weekly (BW) and monthly (MO) payroll and time-reporting in the Time Reporting System (TRS). This position will assist with onboarding new hires and provide administrative coordination for personnel and payroll-related functions. Additionally, this position will be responsible for assisting the Office manager in processing enrollments, monthly attendance calendars and assisting with the invoicing and accounts receivables for the department.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $29.40- $35.32 (Hourly), depending on experience.

Required:

• Proficient with computer software and systems, such as Microsoft applications like Word, Excel, Teams, One-Drive, Power Point, and Outlook.
• Ability to research, analyze, and present information in a clear, concise and professional manner.
• Skills to perform mathematical calculations for payroll purposes.
• Demonstrated ability to write professional correspondences, procedural and analytical reports.
• Strong attention to detail.
• Excellent organizational and time management skills to prioritize assignments and perform a variety of duties with constant interruptions in order to meet competing deadlines and contending requests for service.
• Demonstrated strong interpersonal skills to effectively work and communicate with a diverse group of individuals.
• Ability to handle projects independently in a confidential manner with tact and sensitivity to campus policies.
• Ability to analyze situations, define problems, and formulate recommendations for action.
• General knowledge of the Health Insurance Portability and Accountability Act (HIPAA).
• Ability to set priorities independently to reflect relative importance of job responsibilities.
• Experience with UC Systems
• One to three years of experience with a BA/BS in business administration, public administration, or an allied field; or an equivalent combination of education and experience.
• High school diploma or equivalent experience
• 1-3 years of experience with a BA/BS in business administration, public administration, or an allied field; or an equivalent combination of education and experience

Preferred:

• Demonstrated knowledge of University personnel/payroll policies and procedures related to compensation, leaves of absence, employee relations, and employee benefits.

Special Conditions:

• Documentation of absence of active tuberculosis
• Documentation of MMR and DTAP immunizations as required by Community Care Licensing
• Livescan for Child Abuse Central Indez

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.