Position Details
Position Information
| Recruitment/Posting Title |
Administrative Coordinator |
| Job Category |
URA-AFT Administrative |
| Department |
SA-Ctr for Latino Arts&Culture |
| Overview |
The Center for Latino Arts and Culture (
CLAC) is a student-centered, inclusive community where students can better integrate experiential, academic and service learning about Latinx/a/o arts and culture to become strong leaders and responsible global citizens. The
CLAC advocates for the well-being of our students and work to create effective access to University services and resources. Through intentional collaboration with academic and student affairs units, the Center works to enhance Latinx student recruitment, retention and successful graduation at Rutgers University. The
CLAC is one of four cultural centers under the umbrella of the Cultural Center Collaborative in the Division of Student Affairs. The four centers, which also includes the Asian American Cultural Center, the Center for Social Justice Education &
LGBT Communities, and the Paul Robeson Cultural Center work in partnership to support the needs of historically underrepresented and marginalized communities by creating welcoming and holistic learning environments inclusive of all identities and allies. |
| Posting Summary |
Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Center for Latino Arts and Culture (
CLAC).
Among the key duties of the position are the following:
- Manages and oversees all administrative functions and provides support to programmatic elements of the CLAC.
- Manages the day-to-day operations of these offices, provides support to 3 other professional staff members, and directly supervises work study student employees.
- Supports the logistics and implementation of a variety of programs and events such as Welcome to La Familia, LatinX Heritage Month, and student leadership development programs.
- Performs professional, administrative, and operational tasks.
- Handles oversight of space reservations; processing contracts, invoices, and purchasing requisition, and hiring and payroll management for student employees.
- Arranges and coordinates the logistics for events and meetings, serving as the unit representative when working with the various venues, vendors, departments, and professional services.
- Participates as a full member of the unit in developing, administering, and evaluating the office's overall operation and programming.
|
| FLSA |
Nonexempt |
| Grade |
04 |
| Salary Details |
|
| Minimum Salary |
59893.480 |
| Mid Range Salary |
73909.480 |
| Maximum Salary |
87925.480 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
|
| Union Description |
URA-AFT Administrative |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in a related field plus a minimum of two years of related experience; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student affairs and programming in a higher education setting.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent written and oral communication with attention to detail, as well as strong organizational and time management and event coordination skills.
- Must possess strong customer service, and problem solving skills and ability to communicate effectively with new students, parents/families, faculty/staff and student leaders/employees.
- Demonstrated ability to possess a calm demeanor when communicating with different constituencies and diverse audiences.
- Ability to manage multiple priorities simultaneously and adhere to deadlines.
- Cultural competency to work with within cultural settings on a range of academic, student life, admissions, financial aid, counseling, health, disability and safety issues at a large, multi-faceted research university.
- Computer proficiency in Microsoft Office Suite, Outlook and virtual platforms such as Zoom.
- Ability to work both independently and as a constructive, collaborate member of the Cultural Center Collaborative team.
|
| Preferred Qualifications |
- Knowledge of purchasing (RIAS), contract preparation and bid processes.
|
| Equipment Utilized |
- Proficiency in using Apple or PC computer systems.
- Apple and Microsoft Office Applications including Outlook, Word, Excel, and PowerPoint; Suite. Google platform applications such as Docs and /Forms, Canva, and Adobe Suites.
- Zoom and other videoconferencing platforms.
- MailChimp.
|
| Physical Demands and Work Environment |
- May be required to travel to other campus locations and offices.
- May be required to lift boxes related to promotional items, as needed.
|
| Special Conditions |
- This position requires work hour flexibility during identified busy seasons.
- During those identified busy times, the position may also be limited and/or prohibited from taking vacation time.
- These times include but not limited to late August - September, and late April - early May.
- Available to work nights and weekends on occasion with schedules adjusted accordingly.
|
Posting Details
| Posting Number |
25ST2338 |
| Posting Open Date |
11/18/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Nov 18, 2025