Grant Administrator

Vaco
$27.00 - $30.00 / hr
United States, New York, New York
Nov 19, 2025
Grant Administrator Client: Well known Non Profit Location: New York, NY (hybrid, 6 days onsite per month, plus regular travel across NYC boroughs) Duration: Contract through June 2026 with potential to extend Payrate: $27/hr -$30/hr Position Overview This temporary role requires an experienced professional to provide strategic support in grants administration and community engagement. The Specialist will help strengthen community-based initiatives, support grant-related processes, and work closely with internal and external partners to ensure smooth program operations. Key Responsibilities Support grants administration activities, including tracking, documentation, and compliance monitoring Assist with community outreach, engagement efforts, and coordination with community-based organizations (CBOs) Contribute to CBO capacity-building initiatives by providing guidance, tools, and support Collaborate with cross-functional teams to ensure timely completion of tasks and deliverables Prepare reports, summaries, and other written materials to support program needs Utilize technology and data systems to manage information and maintain accurate records Provide general project support and assist with other duties as assigned Key Qualifications & Skills Strong organizational skills with excellent attention to detail Intermediate to advanced proficiency in Microsoft Excel Experience supporting or building capacity within community-based organizations Background in community outreach and engagement Patient, compassionate, and service-oriented approach Highly tech-savvy with the ability to quickly learn new systems and tools Strong written and verbal communication skills Proven ability to collaborate effectively across teams Education & Experience Candidates must meet one of the following requirements: Bachelor's degree in Public Administration, Nonprofit Management, or a related field plus at least 4 years of relevant experience, or Master's degree in Public Administration, Nonprofit Management, or a related field plus at least 2 years of relevant experience Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.