Office Specialist

Housing & Residential Life (Housing), a self-funded auxiliary housed in the Student Affairs division of the University of Arizona, operates 23 student dorms and one Graduate apartment complex that house 7,800 students annually on the University of Arizona Main Campus.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

• Provide assistance with online and in person training
  in HMS practices and procedures, maintenance online work requests, related
  data entry.
• Collection/archiving and updating of all data in
  TMA on-line maintenance ticket system, TMA equipment PM system and the
  preparation of TMA reports and monthly facilities customer service survey
  and automated report generating requirements.
• Acts as office first point of contact on main
  line shop phone and in person for inquiries made from Housing &
  Residential Life and University staff requesting HMS assistance, HMS
  purchasing activity notifications ; follow up on various communications as
  directed per Office Supervisor.
• Provides computer support assistance for HMS
  staff, including correspondence, file maintenance and assist with front
  office operations.
• Creates various work order requests and
  related reports; assist in completion of office process (scanning, logging
  and filing) of HMS purchasing documents.
• Logs PCard receipts.
• Maintains vendor activity logs.
• Assigns vendor keys.
• Maintain and update bulletin boards in
  Maintenance Office.
• Assists with various departmental event
  year-round activities and during the August student move-in process.
• Performs related duties as assigned or
  required to meet Housing & Residential Life and University goals and
  objectives.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience required.
• Valid Driver's License and ability to drive according to the University Fleet Safety Policy.
  

• Three years office/clerical experience, including one year in directly related function.
• Experience working with database software applications (Microsoft Office 365; Outlook, Teams, Word, Excel).
• Experience working in a high-volume maintenance/construction/customer service environment.