Director (III) of Administrative Services

Under the general direction of the Associate Vice President of Administrative Services, the Director of Administrative Services has direct responsibilities related to facilities utilization and space management; facilities maintenance and custodial services; classified personnel administration; telecommunications and technology related to facilities; implementation of the District's risk management program, safety, and environmental compliance programs; recycling program; facility rentals; and facilities master planning.

The Director of Administrative Services is responsible for, but is not limited to:

• Supervising and evaluating assigned staff.
• Coordinating responsibilities with instructional and student services programs and for working with district office staff in all areas of responsibility.
• Assisting in the development and implementation of policies, regulations, and procedures that relate to the assigned areas of responsibility.
• Performing duties as the college liaison with Facilities Management.

• Actively demonstrating a commitment to equity and inclusion.
• Engaging in self-reflection and continuous improvement regarding individuals and their cultural competence.
• Exercising responsibility and accountability for actions.
• Viewing students, ALL students, as equally capable and worthy of our care, time and energy.
• Demonstrating appreciation and respect for others' perspectives and lived experiences.

Typical duties may include, but are not limited to:

COLLEGE BUSINESS / FISCAL AFFAIRS:

• Assisting the Associate Vice President of Administrative Services in the annual development of the operational budgets for all areas/operational units assigned and the monitoring and overall management of those budgets

• Assisting and providing backup to the Associate Vice President of Administrative Services in administering college-wide classified personnel services.

• Overseeing college facilities management procedures to optimize the use of existing college facilities based upon program requirements, special needs, and district/college utilization standards.
• Assisting in the planning of facility needs to accommodate future enrollment and to enhance the delivery of instruction and other services to students.
• Overseeing the scheduling of college facilities for non-instructional events and activities.

• Assisting the Associate Vice President of Administrative Services as the college liaison to the District Police department regarding parking and safety.
• Acting as a liaison to ensure that the needs of the campus are being met with regards to safety and security of students, staff, and property and addressing access to the campus.

• Assisting the Associate Vice President of Administrative Services in the coordination of campus vendors responsible for food services and campus vending.

• Overseeing the planning, organizing, and directing of custodial services and the establishment of custodial standards.
• Establishing and maintaining a timely reporting process for facility defects and hazards.
• Promoting the review and implementation of new cleaning methods, products, and equipment.

• In conjunction with the Operations Technician, implementing the District's risk management, health and safety, and environmental/compliance programs.
• Serving as the college Safety Officer.
• In conjunction with the Printing Services Supervisor, overseeing the operation of the duplicating, printing, and mail-room services.
• Overseeing the college-receiving department and college vehicles fleet.
• Serving as a logistics manager for a variety of college functions.
• Coordinating the college recycling program.
• Coordinating with Facilities Management on implementation of the Smart Grid program and energy management program.
• Coordinating the staff driver-training program.
• Coordinating requested changes in current telecommunication services and equipment with district staff.

• Promoting staff development and training for areas of responsibility.
• Supporting a climate that fosters innovation and staff improvement in order to achieve optimal performance of assigned duties.
• Supervising and evaluating college operations and related services.
• Delivering effective presentations; communicates effectively both orally and inwriting; works independently; and effectively supervising staff in multiple operations.
• Interpreting complex rules and regulations relating to area of responsibilities.
• Enforcing District policies and regulations, state and local laws, and codes related to job duties, including Americans with Disabilities Act, California Education and Administrative codes, SB 198 (Injury and Illness Prevention Plan IIPP), appropriate collective bargaining contracts, and other related regulations.
• Maintaining effective working relationship with faculty, staff, students, and the public; exercising tact and diplomacy.
• Maintaining positive and cooperative relationships and effectively interact with the college community and external agency representatives.
• Coordinating shared or divergent interests and expectations among individuals and groups.
• Performing other duties as assigned.

1. Have a bachelor's degree from an accredited institution.
2. Have one year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.
3. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

Before You Apply:

Follow the steps below to ensure your application is complete and ready for review. Applicants not following the guidelines below may be disqualified. Do not submit additional materials not requested.

Required Application Documents:

Applicants must attach the following:

1. Los Rios Community College District Application
2. Letter of Interest
3. Resume or Curriculum Vitae
4. Unofficial Transcripts and/or Foreign Transcript Evaluation (see Transcript Requirements)
5. Request for Management Transfer Form (if applicable)

Transcript Requirements:

• Transcripts must be from an accredited U.S. institutions or approved foreign evaluation agency.
• Foreign transcript evaluations must be issued by an AICE (Association of International Credential Evaluation, Inc.) or NACES (National Association of Credential Evaluation Services) member agency. See the Foreign Transcript Evaluation webpage for details.
• Transcripts must clearly identify the degree(s) being used to meet the Minimum Qualifications.
• If more than one degree is required to meet the Minimum Qualifications (e.g., a bachelor's and a master's), transcripts for each degree must be included.
• Transcripts must show the degree title and indicate whether each degree is completed or in progress.
• If the degree is in progress the application must state, the month and year the degree is expected to be attained.

Additional Instructions:

• Only information listed on the application and transcripts will be used to verify Minimum Qualifications.
• Applications stating "see resume" will be disqualified.
• Applications missing any required documentation will be disqualified.