Sponsored Programs Coordinator (College of Medicine-Phoenix)

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Sponsored Program Coordinator (SPC). This position will support certain functions of a portfolio of research accounts. This role will help team members with budget development and management, maintaining monthly reporting, and working with managers and staff to provide financial reporting support.

The SPC must be skilled in reviewing, interpreting, and applying policy and procedures, handling multiple projects simultaneously, and working with short and competing deadlines. Must possess strong analytical skills and attention to detail, and be committed to excellent customer service and support for all departmental stakeholders. The SPC is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College's shared services teams. The SPC will ensure compliance with university, state, and federal policies and procedures and will be responsible for maintaining fiscal and human resource/employee integrity for assigned departments.

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Grants and Contracts:

• Supports post-award day-to-day budget, financial, operating and reporting activity.
• Track grant revenue and expenses to meet project deadlines and terms.
• Help prepare required, operational, and special budgets.
• Provide support for the Finance team and serve as a guide for grant/contract budgets.
• Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.
• Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.
• Work closely with Sponsor, University, Primary Investigators (PIs), and/or accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Assist with answering questions regarding expenses and reporting.

Research Budgets and Financial Items:

• Support fiscal officers in overseeing the financial management of departmental research accounts.
• Contribute to budget responsibilities by assisting fiscal officers with the oversight of research-related budgets (grants, contracts, local funds, etc.) and preparing monthly and quarterly financial reports.
• Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Assist with analyzing research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.

Knowledge, Skills & Abilities:

• Knowledge of accounting principles, practices, principles and procedures. to include uniform guidance.
• Skill in preparing detailed reports on a timely basis.
• Ability to maintain sensitivity with confidential information.
• Possess excellent written and verbal communication skills.
• Ability to multi-task in a fast-paced environment, and in a professional manner.
• Proficient in Microsoft Suite (Word, Excel, and Outlook).

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

• Bachelor's degree in Business Administration or related field of study.
• At least 1 year of higher education or government accounting and budgeting experience for research, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
• Demonstrated experience managing grants, contracts and other research agreements.

Bernadine Sadauskas I bsadauskas@arizona.edu