Community Health Scholars Program Coordinator

#CA-SS

This position provides direct support to special Community Health Scholars tracks within the M.D. Program. Specifically, this position will work with a small group of program faculty to develop, manage and oversee the program and the medical students in the program. This position will work as part of a team and will represent the program for internal and external stakeholders. Tasks include, but are not limited to, program development, implementation and management, faculty recruitment, event organizing and supporting Office of Medical Education events and projects. This position will maintain internal and external websites, provide expertise to faculty on policies and participate in appropriate school committees.

Apply By Date December 19, 2025 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience developing and implementing complex programs and/or processes.
• Experience refining and implementing program policies and procedures.
• Proficient in PC software applications; MS word, Excel, and PowerPoint
• Experience in program and project management necessary to provide support for the wellness projects.
• Minimum of 1-2 years of progressive Program Coordination experience.
• Experience working in a collaborative mode with a wide array of individuals, including faculty, staff, students, administrators, organizations and the public.
• Experience with developing, requesting, and monitoring budget for programmatic needs.
• Demonstrated experience applying knowledge and policies to program and student oversight.
• Experience to produce high quality work using software programs such as Microsoft Word and it's advanced features, Excel, Access, Internet Browser, HTML editors, Acrobat, and Photoshop.
• Demonstrated advanced organizational and advanced analytical skills to assume new assignments and independently follow through to successful completion; to manage details of complex projects; and to schedule and coordinate meetings.
• Demonstrated advanced professional interpersonal skills to work collaboratively coordinate and integrate with others in a pleasant, tactful, diplomatic and effective manner and to relay information accurately.
• Demonstrated effective listening and excellent communication skills to obtain goals and objectives of course curriculum.
• Experience to assess present and future needs, and to participate in course planning.
• Demonstrated advanced analytical skills to assess program needs and to develop and monitor project timelines for course implementation.
• Demonstrated skill to problem solve and recommend appropriate solutions.
• Skill to respond to unanticipated events and requirements and prioritize them appropriately.
• Excellent verbal, writing, and proofreading skills, to include creating correspondence, reports, and keeping accurate and complete meeting minutes.
• Advanced customer service skills to handle requests expediently with minimal direction.
• Advanced ability to identify opportunities, be creative and carry through projects to completion.
• Proven initiative to work independently and as part of a team under multiple deadlines.
• In-depth knowledge of educational software and technologies.
• Ability to maintain composure and coordinate multiple tasks and functions with interruptions and deadlines; to set priorities and use judgment and initiative to organize workload.
• Sufficient technical skills to provide basic troubleshooting support for computer and other standard electronic equipment used in teaching circumstances. Must be sensitive to highly confidential information related to student records, and to maintain strict confidentiality. Must be flexible and able to adapt to continual curricular change.
• Proven mastery with basic medical terminology. Ability to conduct library research on pre-assigned topics.

Preferred Qualifications

• Master's degree in related area preferred
• 2-3 years of experience in a higher educational setting with course or program organization and implementation.
• Experience with specialized tracks within larger programs and the implementation of their unique components.
• Experience with recruitment and admissions within a professional school.
• Experience organizing and implementing large scale events and conferences.
• Experience improving educational program efficiency and effectiveness.
• Familiar with university course proposal and approval process.

Key Responsibilities

• 40% - Program Implementation & Management
• 40% - Program Development
• 15% - Event Organizing
• 5% - Team Member

Department Overview

The mission of the Office of Medical Education (OME) is to provide high quality support for the School of Medicine teaching programs through the delivery of centralized expertise, services and instructional resources to faculty and medical students. OME is an interdisciplinary team of technical, academic, and administrative support staff, directed by the Associate Dean for Education. OME supplies many of the resources needed by the faculty to organize, deliver, evaluate, and enhance the professional curriculum. The unit also provides a variety of services directly to students, including instructional materials, financial aid, counseling, tutoring, and support for special programs. OME staff offer support for various School of Medicine and Health system committees, including the Promotions Board, the Committee on Educational Policy, and the Educational Advisory Board. Finally, OME sponsors a number of special programs in support of the academic mission and is able to assist with the presentation of those sponsored by other administrative or academic groups.

POSITION INFORMATION

• Salary or Pay Range: $2,666.40 - $4,758.40 (budgeted salary $2,660.40 - $2961.53 commensurate with experience)
• Salary Frequency: Biweekly
• Salary Grade: 167
• UC Job Title: HEALTH PROFNS EDUC SPEC 3 CX
• UC Job Code: 005186
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8AM-5PM
• Location: Education Building (HSP033)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks