Accounting Manager - Accounts Payable/Accounts Receivable

THE SALVATION ARMY

NORTH AND CENTRAL ILLINOIS DIVISIONAL HEADQUARTERS

POSITION DESCRIPTION

POSITION TITLE: Accounting Manager - Accounts Payable/Accounts Receivable

LOCATION/DEPT: Divisional Headquarters/Finance Department

REPORTS TO (TITLE): Divisional Finance Director

PEOPLE MANAGER: Yes

FLSA CATEGORY: Exempt

STATUS TYPE: RFT

PAY GRADE: 410

PAY RANGE: $84,898.00 - $104,000.00

WHO WE ARE

At The Salvation Army, we are dedicated to "Doing the Most Good". We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. We do this through programs designed to combat homelessness and hunger, provide safe spaces for youth after school and on the weekends achieve and maintain sobriety, and give hope to the hopeless. The Salvation Army North and Central Illinois Division provides these services to people in need.

JOB SUMMARY

The Accounting Manager - Accounts Payable/Accounts Receivable oversees all day-to-day AP and AR operations for a complex, multi-entity, multi-fund non-profit organization. This position ensures the accurate and timely recording of transactions, compliance with grant and fund accounting requirements, and effective internal controls across the organization's web-based accounting system. The Accounting Manager supervises staff responsible for payables, receivables, and related financial transactions, and collaborates with other departments to maintain financial accuracy, transparency, and efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Payable Management

• Oversee full-cycle accounts payable processing for multiple entities and funds, ensuring accurate coding to projects, programs, and funding sources.
• Manage vendor setup and maintenance, ensuring compliance with W-9 and 1099 reporting requirements.
• Review and approve invoices, purchase orders, and expense reimbursements for accuracy, proper authorization, and adherence to organizational policies.
• Coordinate payment runs, including checks, ACH, and electronic transfers, ensuring timely disbursements and proper cash management.
• Reconcile AP sub-ledgers and resolve discrepancies with vendors and internal departments.
• Maintain and improve internal controls over disbursements to prevent fraud and ensure audit readiness.
• A demonstrated ability to manage projects priorities and information in a constantly changing environment.
• Ability to gather information consent others, analyze options, lead and work as a team as well as autonomously.

Accounts Receivable Management

• Oversee invoicing and collections processes for grants, contracts, and program service revenues across multiple entities and funding sources.
• Ensure proper revenue recognition in compliance with The Salvation Army, GAAP and non-profit accounting standards.
• Monitor aging reports and follow up on outstanding balances to maintain healthy cash flow.
• Collaborate with program staff and grants management to ensure timely billing and accurate tracking of restricted funds.
• Supervise recording of contributions, pledges, and grant receivables in coordination with the development team.

General Accounting & Reporting

• Ensure all AP and AR transactions are accurately recorded in the general ledger and reconciled monthly.
• Assist in month-end and year-end close processes, including journal entries, accruals, and reconciliations.
• Support preparation of internal and external financial reports, including fund, program, and entity-level statements.
• Work with the Divisional Finance Director and auditors during annual audits, providing schedules, documentation, and explanations as needed.
• Maintain compliance with GAAP, organizational policies, and donor/grant requirements.

Leadership & Systems Management

• Supervise and mentor accounting staff; provide training and performance feedback to promote professional growth and operational excellence.
• Develop and maintain written policies, procedures, and workflows to improve efficiency and ensure consistency across entities.
• Serve as subject matter expert for the organization's web-based accounting software, ensuring data integrity, proper user permissions, and process optimization.
• Collaborate cross-functionally to integrate AP/AR functions with budgeting, procurement, payroll, and grant management processes.
• Identify opportunities to automate or streamline financial processes using system tools and best practices.

REPORTING RELATIONSHIPS

This position reports to the Divisional Finance Director. This position has direct supervision of Accounts Payable Coordinators and Accounts Receivable Coordinators employed by the NCI Division.

As related to this position's duties, this individual acts and interacts with a wide range of contacts both within and outside The Salvation Army (including, but not limited to outside contacts, vendors, applicants, DHQ/THQ staff, department heads, institutions and Corps personnel). In these interactions they act as a representative of the Army and its mission.

PERFORMANCE MEASUREMENT

This individual will be evaluated on how effectively the outcomes of this position are achieved as well as the timeliness, accuracy and completeness of accomplishing assigned goals.

An evaluation of how effectively staff and professional contacts respond to the services being provided will also be done.

A 30, 60, and 90-day performance review will be conducted. In addition, performance reviews will be conducted annually.

EDUCATION/EXPERIENCE

• Bachelor's degree in Accounting, Finance, or related field (CPA or CMA preferred).
• Minimum 5-7 years of progressive accounting experience, including at least 2 years in a supervisory or managerial role.
• Experience in non-profit fund accounting, including grants management and restricted funds, required.
• Prior experience with multi-entity or multi-organization consolidations preferred.
• Proficiency in web-based or cloud-based accounting systems (e.g., Acumatica, Sage Intacct, MIP Fund Accounting, NetSuite, or QuickBooks Online).
• Experience in creating and implement standardized operating procedures and automating processes, a plus.

SKILLS & COMPETENCIES:

• Willing to promote the mission of The Salvation Army.
• A communication style that exhibits the principles and values of the Army as well fosters team relationships and effectively communicates information.
• Excellent analytical, problem-solving, and organizational skills.
• Understanding of nonprofit accounting principles, including fund accounting and grant tracking.
• High attention to detail and accuracy, procedures, and policies.
• Strong interpersonal and communication skills, with ability to collaborate across department.
• Proficiency in applications, including demonstrated experience in using a web-based software, e-mail, MS Office applications.
• Ability to manage high transaction volume across multiple funding sources and entities.
• Strong interpersonal and communication skills, with ability to collaborate across departments.
• The ability to address multiple projects in a time sensitive manner.
• The ability to review or proof one's work accurately.
• Ability to meet month and year-end closing deadlines in a timely and accurate manner.
• An ability to organize departmental records in a manner so that they can be easily retrieved including a paperless environment.
• A "hands-on" knowledge of how to effectively work with diversity in workplace.
• A demonstrated ability to document process and procedures.
• The ability to function and operate in a paperless environment.

CORE ATTRIBUTES:

• Commitment to the organization's mission and values.
• Integrity, discretion, and sound judgment in handling confidential financial information.
• Proactive, solutions-oriented approach to improving financial processes and systems.
• Team-oriented leadership style that fosters a culture of accountability and learning.

THE SALVATION ARMY MISSION STATEMENT

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.