Material Coordinator

Job Summary:

Manages all material logistics for refinery turnarounds & maintenance, including procurement, staging, inventory control, and vendor coordination. Ensures timely availability of critical components to support safe, efficient, and on-schedule execution.

Job Functions:

• Actively supports the Company's commitment to safety and its "Core Values."
• Always represents the Company with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics."

• Manage all materials procurement and logistics for refinery turnaround events.
• Review work scopes and BOMs to identify required parts, consumables, and specialty items.
• Coordinate with planners, engineers, and contractors to verify material specifications and lead times.
• Create and track purchase orders, expedite critical materials, and resolve supply delays.
• Oversee receiving, inspection, and QA verification for all turnaround materials.
• Maintain accurate inventory counts, material status reports, and staging plans.
• Organize and control laydown yards, tool cribs, and material staging areas for efficient access.
• Ensure materials are delivered to work fronts safely, on time, and in proper sequence.
• Interface with vendors to confirm availability, pricing, certifications, and delivery schedules.
• Support turnaround scheduling by updating material readiness and resolving shortages.
• Coordinate the return of unused materials, rental equipment, and surplus items post-turnaround.
• Ensure all material handling complies with refinery safety, environmental, and procurement standards.

Qualifications:

• 6+ year experience in materials coordination, procurement, or supply chain within refinery, petrochemical, or heavy industrial environments.

• Strong understanding of turnaround (TA) and maintenance workflows, BOMs, and work package requirements.
• Proficient in ERP systems such as SAP, Maximo, Oracle, or similar MRO platforms.
• Ability to read and interpret engineering drawings, material specs, and isometric piping documents.
• Skilled in inventory management, staging logistics, and laydown yard organization.
• Strong vendor management skills, including expediting, sourcing, and negotiation.
• Knowledge of refinery safety standards, permitting processes, and material handling best practices.
• Excellent communication skills for cross-functional coordination with planners, engineers, supervisors, and contractors.
• Ability to prioritize tasks in fast-paced, high-volume turnaround environments.
• Strong problem-solving and decision-making skills, especially under tight schedule deadlines.
• Physically able to work in refinery field conditions during pre-TA and TA execution phases.
• Complete the Company's Safety training, Process Safety Management training and Client/Site specific training.
• MUST obtain and maintain active status within the appropriate drug testing program.
• MUST pass background check.
• MUST have TWIC card.
• MUST have a 20-hour high hazard facility training card.
• MUST produce a valid driver's license.

Physical Requirements:

• Employee will be standing, walking, bending, squatting and lifting.

• Must be able to hear, speak, understand and communicate effectively.
• May be required to lift, carry and move up to 50lbs.
• Will occasionally work at heights, climb ladders and stairways and work off of platforms while utilizing proper fall protection and safety protocols.
• Must be capable of working outside in the elements including but not limited to the heat, cold, rain, snow and wind; and must be able to work for long periods of time, up to 12 hours a day.
• Will be required to wear personal protective equipment (PPE) including but not limited to hard hat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and steel-toe boots.

Washington law requires pay information in job postings. The typical hiring range for this position in Washington is shown below. The pay rate will depend on the successful candidate's qualifications and prior experience, specific skill set, geographic location, internal equity, and other factors influencing pay. As such, the actual salary may fall closer to one or the other end of this range, and in certain circumstances, may fall outside the listed hiring range.

Hiring range: $41.00 to 52.00 per hour

Full range for this position, available over time: $41.00 to 55.00 per hour

In addition, full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets/Affirmative Action Employer

We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category