Posting Details
Posting Details
| Posting Number |
S14492P |
| Working Title |
Administrative Support Professional |
| Department |
COE-Kinesiology |
| About the University of Georgia |
Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university
(https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. |
| About the College/Unit/Department |
As the 4th largest public college of education in the country and the 3rd largest college at
UGA, the Mary Frances Early College of Education (
MFE
COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The
MFE
COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at
UGA with respect to graduate education. |
| College/Unit/Department website |
https://coe.uga.edu/directory/kinesiology/ |
| Posting Type |
External |
| Retirement Plan |
TRS |
| Employment Type |
Employee |
| Benefits Eligibility |
Benefits Eligible |
| Full/Part time |
Full Time |
| Work Schedule |
|
| Additional Schedule Information |
Must be available Monday thru Friday 8am-5pm. |
| Advertised Salary |
Commensurate with Experience |
| Posting Date |
12/11/2025 |
| Open until filled |
Yes |
| Closing Date |
|
| Proposed Starting Date |
02/23/2026 |
| Special Instructions to Applicants |
|
| Location of Vacancy |
Athens Area |
| EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (
hrweb@uga.edu). |
| USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
| Classification Title |
Administrative Assistant II |
| FLSA |
Non-Exempt |
| FTE |
1.00 |
| Minimum Qualifications |
High school diploma or equivalent and 2 years of related experience |
| Preferred Qualifications |
|
| Position Summary |
This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, recordkeeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors. |
| Knowledge, Skills, Abilities and/or Competencies |
- Excellent written and verbal communication
- Ability to manage multiple tasks and deadlines
- Proficiency in Microsoft Office and standard office systems
- Customer-service focused
|
| Physical Demands |
Sitting in front of a computer for long hours and using the phone, fax, and various office equipment. |
| Is driving a responsibility of this position? |
No |
| Is this a Position of Trust? |
Yes |
| Does this position have operation, access, or control of financial resources? |
Yes |
| Does this position require a P-Card? |
No |
| Is having a P-Card an essential function of this position? |
No |
| Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
| Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
No |
| Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
| Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
| Duties/Responsibilities |
Clerical Duties:
- Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
- Manage incoming and outgoing mail and shipments.
- Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
- Serve as departmental liaison for parking-related requests.
- Provide administrative support for workshops, clinics, and other departmental activities.
- Record meeting notes for departmental meetings when needed.
- Assist with reserving rooms and departmental spaces through university scheduling systems.
- Maintain and update departmental signage, nameplates, and displays.
- Participate in cross-training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.
|
| Percentage of time |
40 |
| Duties/Responsibilities |
Department & Program Support:
- Assist with processing payments or documentation for visitors or special guests as needed.
- Assist program coordinators with routine tasks such as materials preparation, ordering items, or coordinating activities.
- Assist with processing payments or documentation for visitors or special guests as needed.
|
| Percentage of time |
25 |
| Duties/Responsibilities |
Accounting Support:
- Assist with routine purchasing and financial processes for departmental activities.
- Help maintain financial records and reconcile payments as directed.
- Assist with processing incoming payments and deposits through appropriate university systems.
- Support account setup and payment processes for research participants and other departmental needs.
|
| Percentage of time |
20 |
| Duties/Responsibilities |
Communication & Front Desk Support:
- Serve as initial point of contact for visitors and callers and provide general front desk support.
- Provide telephone reception and assisting with routine inquiries as needed.
- Offer customer service and administrative support to internal and external stakeholders.
|
| Percentage of time |
10 |
| Duties/Responsibilities |
Departmental Event Planning:
- Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
- Submit event-related invoices and documentation for processing.
- Assist with ordering recognition items or materials for events as needed.
|
| Percentage of time |
5 |
|
University of Georgia
retirement plan
Dec 12, 2025