Health Information Specialist, FT, Variable

SA0273 - HIM Specialist

Essential Functions

• All team members are expected to be knowledgeable and compliant with Prisma Health's purpose: Inspire health. Serve with compassion. Be the difference.

• Conducts chart audits to ensure accurate indexing of scanned documents to the correct patient, document type, and encounter level.

• Analyzes medical records for completeness and compliance with Medical Staff Rules, regulatory standards, and internal policies.

• Resolves issues related to incorrectly scanned, misfiled, or incorrectly linked documents by re-scanning, re-indexing, redacting, or requesting system corrections.

• Transcribes and proofreads patient medical information dictated by healthcare providers. Maintains logs for transcription activity and ensure timely processing.

• Monitors work queues and works assigned electronic work lists, Epic queues, OnBase queues, and document discrepancies to ensure timely resolution.

• Completes other tasks as assigned to support the Health Information Management (HIM) department and overall organizational goals.

• Performs other duties as assigned.

Supervisory/Management Responsibilities

• This is a non-management job that will report to a supervisor, manager, director or executive

Minimum Requirements

• Education - High school diploma or equivalent OR post-high school diploma/highest degree earned

• Experience - Two (2) years of experience in health information management, transcription, ROI, or chart analysis. Epic credential or experience preferred.

In Lieu Of

• The education and experience requirements noted above, an Associate Degree in Health Information Management may be considered.

Required Certifications, Registrations, Licenses

• Registered Health Information Technician (RHIT) preferred

Knowledge, Skills and Abilities

• Proficient in EMR systems and document imaging platforms (e.g., Epic, ROI software).

• Familiar with HIPAA guidelines, minimum necessary standards, and authorization validation.

• Working knowledge of transcription tools, medical terminology, and chart completion requirements.

• Excellent customer service and communication skills-verbal, written, and interpersonal.

• Detail-oriented with strong organizational, time management, and data entry skills.