Medical Office Coordinator

Seeking a dependable and proactive Office Coordinator to support daily office operations. This is a fast-paced role ideal for someone who takes initiative, adapts quickly, and can confidently manage multiple priorities throughout the day. The Office Coordinator will play a key role in ensuring smooth administrative operations, staff coordination, and accurate documentation. The ideal candidate is organized, detail-oriented, professional, and comfortable working independently in a dynamic environment.

• Monitor and respond to emails and voicemails promptly and professionally
• Answer incoming phone calls and assist callers as needed
• Use the LTSS payment system to review employee logins/logouts and follow up with staff
• Utilize WellSky to:
  • Make adjustments based on state reporting requirements
  • Staff and schedule employees (core responsibility)
  • Maintain accurate and up-to-date employee records
• Contact employees to request updated or missing documentation
• Track and maintain documentation for 50+ employees daily
• Submit required client information to the state upon request
• Provide limited support with hiring activities as needed (infrequent)

Shift: Monday - Friday 10a-4p