Financial Specialist II

Under the supervision of the UW-Madison Travel and Card Team Manager, this position is responsible for reviewing, approving, and advising on Workday Expenses transactions, including expense reports and purchasing card transaction reconciliations. This centrally located position will work closely with other Division of Business Services staff, and faculty, staff and leadership from UW-Madison schools, colleges, and auxiliaries.

This is a 1-year terminal appointment with the possibility of being extended or converted to an ongoing appointment based on need and/or funding.

• Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

• Audits or reconciles original purchase documents with payments

• Creates general reporting for transactions

• Reallocates expenses to appropriate funding strings

• Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

• Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

• Reviews transaction processing internal controls and recommends policies and procedures

Division of Business, Disbursements

The mission of the Division of Business Services is to support UW-Madison's institutional responsibilities of higher education and research. Business Services offers a broad range of services and transaction processing to campus, including accounting, internal auditing, risk management, purchasing, materials distribution and surplus property management, and tuition and student loan services.

Located in the Division of Business Services, the Disbursements team collects information and maintains records for over 70,000 suppliers utilized by all the Universities of Wisconsin. We communicate with suppliers around the globe and assist employees from all the UW campuses.

The starting hourly rate for the position is $26.44 (but is negotiable based on experience and qualifications).

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Please review the summary of benefits for more information.

Experience working with ERP software applications
Experience working with expense reporting/reimbursement
Experience working with purchasing card transaction reconciliation
Experience in higher education accounting
Proficient in using Microsoft Excel

Associate degree or higher preferred

Associate degree or higher preferred

How to Apply:

We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents:

- Resume, Letter of Qualifications (cover letter)

Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1 STEM OPT Extension participants.

The application deadline is 11:59 pm on January 20, 2026.

Phoua Khang, HR Generalist, asu.hr@ohr.wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.