Admin Support Specialist

Hybrid

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

This position will function primarily as an Administrative Support Specialist and will perform administrative and operational support functions for an assigned group of faculty and staff. Responsibilities include, but are not limited to, preparing correspondence and materials such as letters, reports, memos, charts, tables, and other documents as assigned.

The Administrative Support Specialist will support scheduling and calendar management using Outlook; coordinate meetings, events, and room reservations; and prepare agendas, notes, and meeting minutes. The position will assist with maintaining and updating reference databases and contact lists in compliance with HIPAA requirements, and support onboarding activities and inventory tracking. Responsibilities also include filing and organizing documents using shared systems such as OneDrive and SharePoint; maintaining trackers and checklists; printing, copying, and supporting campus logistics; and assisting with audit and site visit preparation.

Additional duties include managing the scheduling and flow of team meetings (scheduled and unscheduled); opening and sorting mail; photocopying documents as required; routing documents and materials to their intended recipients; independently planning small- and medium-sized meetings and events; and arranging equipment as requested. The position communicates effectively and professionally with professionals across departments, departmental colleagues, vendors, and other stakeholders, and performs other administrative and clerical duties as assigned.

Flexible work arrangements, including hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location is designated as 'Hybrid,' and based in Chapel Hill with work on campus periodically. The designated work location is subject to change based on the unit's business needs. The individual may be required to attend on-site meetings, team meetings and other local meetings as needed or directed by supervisor. The position requires confidentiality training, and Humans Subjects Protection ( HSP) training as well as other specific training courses which will be provided by the team.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Position requires high attention to detail, strong organizational skills with expected fast paced work, and routine communication with Ryan White Program Coordinator.

Required Qualifications:
* Proficiency in Microsoft Office applications, including Outlook, Word, and Excel; and Zoom or Teams
* Strong organizational, written, and verbal communication skills
* Ability to manage multiple tasks, prioritize effectively, and meet deadlines
* Ability to handle sensitive and confidential information with discretion
* Excellent verbal communication and written language skills

Knowledge of data management, analysis, and general medical terminology.

Ability to move up to 25 pounds with or without reasonable accommodation; ability to traverse campus grounds and buildings as needed to perform job responsibilities. Position may require a TB screening and respiratory mask fitting.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.