Payroll Coordinator

Rockford Center is seeking an experienced Payroll Coordinator to join our team! This opportunity includes a Monday- Friday daytime schedule in office.

Rockford Center is a 138-bed mental health facility located in Newark, DE, providing easy access to a full complement of inpatient and partial behavioral health programs for children and adolescents, adults, and older adults. Rockford is the only child inpatient behavioral health facility in DE, offers an experienced and tenured senior management team, and serves New Castle County and northern Maryland.

Website: Psychiatric and Substance Abuse Services | Rockford Center | Newark, DE

Position Summary:

The Payroll Coordinator is responsible for the accurate and timely processing of the hospital's payroll, ensuring compliance with federal and state wage and hour regulations, hospital policies, and payer requirements. This role manages timekeeping in UKG, supports complex pay scenarios typical of acute care (e.g., shift differentials, weekend premiums, oncall, incentives). The Payroll Coordinator provides hightouch service to employees, collaborates with HR and Finance, and supports audits and reporting.

Responsibilites:

Payroll Processing & Timekeeping (UKG)

• Administer UKG timekeeping: review timesheets, resolve exceptions, manage pay codes, accruals (PTO/ELB), and ensure accurate time approval workflows.
• Process biweekly payroll for approximately 300 employees, including regular, overtime, holiday, shift differentials, oncall, and incentive pay.
• Validate payroll calculations, earnings, deductions, taxes, garnishments, and direct deposits; run preprocess audits to catch errors.
• Maintain pay calendars, pay periods, cutoffs, and submission timelines; coordinate with managers to ensure ontime approvals.
• Prepare and validate payroll journals; reconcile payroll registers to GL in partnership with Finance.
• Manage employee data changes impacting pay (new hires, terminations, status changes, rate changes, retro pay).
• Generate and distribute pay statements and required notices; support yearend W2 processes with payroll vendor.

Compliance & Controls

• Ensure compliance with FLSA, Delaware wage and hour laws, meal/rest break rules, and hospital policy; uphold HIPAA confidentiality standards.
• Maintain payroll records and documentation; support internal/external audits (e.g., Joint Commission readiness in areas impacting workforce documentation).
• Monitor garnishments, levies, and child support orders; liaise with agencies as required.
• Track PTO accrual policies, leave pay, and worked/notworked hour rules; partner with HR on leave administration impacts to pay.

Employee Service & Stakeholder Collaboration

• • Serve as the primary point of contact for payroll inquiries; deliver timely, compassionate, and accurate resolutions.
  • Partner with HR on compensation updates, differentials, bonuses, and pay equity checks; coordinate with Scheduling/Department Leaders to ensure accurate shift and premium pay.
  • Prepare ad hoc reports and metrics (overtime trends, premium pay, headcount changes) for HR and Finance leadership.

Benefits:

• • Excellent Medical, Dental, Vision and Prescription Drug Plans
  • Competitive Compensation & Generous Paid Time Off
  • 401(K) with company match and discounted stock plan
  • Tuition Assistance
  • Chamberlain University Partnership discount
  • In-house Psychiatric Nurse Residency Transition-to-Practice
  • Orientation (Could earn 20 CEUs)
  • Career development opportunities across UHS and its 300+locations!
  • Diverse programming to expand your experience and energize your career
  • HealthStream online learning catalogue with plenty of free CEU courses
  • SoFi Student Loan Refinancing Program

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500 corporation. Headquartered in King of Prussia, PA, UHS has 99,000 employees. Through its subsidiaries, UHS operates 28 acute care hospitals, 331 behavioral health facilities, 60 outpatient and other facilities in 39 U.S. States, Washington, D.C., Puerto Rico and the United Kingdom.

Requirements:

• Associate's degree in Accounting, Business, HR, or related field or equivalent experience.
• 2-4 years of endtoend payroll experience in a complex, multishift environment.
• Handson experience with UKG timekeeping (or similar enterprise time systems).
• Strong knowledge of FLSA and state wage/hour regulations; comfort with reconciliations and audits.
• Proficiency in Excel and payroll reporting; strong attention to detail and confidentiality.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

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