Remote New 
Administrative Specialist Sr
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Mesa | |
 Jan 14, 2026 | |
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Administrative Specialist Sr Job ID: 322264 Location: Mesa Community College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $19.26 - $25.04/hourly, DOE Grade 110 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement Mesa Community College (MCC), which is celebrating its 60th anniversary during 2025, is nationally recognized for its excellence in university transfer, career and technical programs, civic engagement, and innovative education. Serving more than 25,500 students annually, MCC offers a range of degree and certificate programs across its two campuses and additional locations. MCC students contribute more than 8,500 hours of community service annually. MCC serves as a key resource for education, workforce development, and lifelong learning. The college enhances student success through Guided Pathways with Integrated Support Services. A Hispanic Serving Institution, nearly 50% of MCC students are first-generation college attendees, and it boasts the largest Indigenous student population among Maricopa County Community College District (MCCCD) colleges, supporting students from 22 Arizona tribes and additional out-of-state tribes. Our award-winning faculty are committed to helping students achieve their goals through high-quality education, training and undergraduate research opportunities. Located in the East Valley of Phoenix, Arizona, MCC is one of 10 MCCCD colleges. Learn more at mesacc.edu. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package:
Employee Health & Wellness Programs:
Job Summary The Administrative Specialist supports the Development Office by providing day-to-day administrative, financial, and donor-related support. This role coordinates schedules, meetings, and projects; processes charitable gifts; maintains donor records; and assists with basic budget tracking and purchasing. The position works closely with development staff, faculty, and campus partners to ensure smooth operations and timely follow-through. The ideal candidate is highly organized, detail-oriented, and enjoys supporting a mission-driven team focused on student success Essential Functions 30% - Administrative & Project Support Schedules, prioritizes, and coordinates administrative support for the Development Office, including meetings, events, calendars, and office operations. Assists with research, information gathering, and coordination of projects to meet deadlines. 20% - Financial & Purchasing Support Prepares purchase requisitions using FMS, tracks purchase orders, monitors office supplies, and assists with budget tracking and expenditure reporting. Verifies account balances and supports accounts payable requests in coordination with fiscal staff. Accurately process and deposit charitable gifts, ensuring correct fund allocation, while generating pledge reminders and donor invoices and maintaining detailed gift tracking documentation. 20% - Donor & Data Management Enters and maintains donor records, processes charitable gifts, ensures supporting documentation is complete, and generates standard reports, correspondence, and communication materials. 20% - Front Office & Customer Service Support the planning and coordination of donor receptions, alumni gatherings, and stewardship meetings; manage event and meeting logistics including catering, space booking, and A/V setup; draft thank-you letters, emails, donor reports, and recognition materials in partnership with the Philanthropy and Alumni Engagement team; and serve as a professional and welcoming liaison between the college and donors, alumni, and partners. 10% - Other Duties as Assigned Bring your adaptability and collaborative spirit to assist with additional tasks as needed to support the department's goals and college mission. Minimum Qualifications Associate's Degree from a regionally accredited institution and two full-time equivalent years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities. OR An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered. Desired Qualifications A. Experience providing administrative support in a professional office environment B. Strong customer service and communication skills C. Proficiency with Microsoft Office (Word, Excel, Outlook) or equivalent D. Experience assisting with budget tracking, purchasing, or financial processes E. Experience using a database or CRM system (donor database preferred) F. High attention to detail and ability to manage multiple priorities G. Experience working in higher education, nonprofit, or development/foundation setting (preferred) H. One year of relevant full-time MCCCD experience during the previous two years Special Working Conditions Work Schedule: Monday - Friday, 8am-5pm May be required to work evenings and weekends. May be required to lift or carry up to 25lbs. This position is fully on-site, with no remote options Required to sit for a prolonged period of time; viewing a computer monitor MCC does not sponsor individuals for work visas How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Applicants who currently work for any of the MCCCD campuses/locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on NavBar > Navigator > Self Service > Recruiting > Careers. Click on link for instructions on how to apply. Applicants who are not currently working for any of the MCCCD locations should apply at https://www.maricopa.edu/about/careers. If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We are accessible on business days from 8:00 am to 5:00 pm Arizona time. Posting Close Date Open until filled First Review: 1/26/2026 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322264&PostingSeq=1 jeid-d08e24fcf5d0de438a7b21f92e489deb | |