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Title:Benefits Generalist Division: Finance and Administration Department: Human Resources FLSA Status:Exempt Salary Range:Annual Salary EEO Job Group:2 E2 Position Summary The Benefits Generalist supports Human Resources leadership in administering the University's employee benefit programs and managing all employee leave and accommodation processes. This position is responsible for administering federal, state, and University leave programs, including the Family and Medical Leave Act (FMLA), personal leaves, and other statutory leaves, along with employee disability accommodations under the Americans with Disabilities Act (ADA). The Benefits Generalist also administers workers' compensation, disability plans, COBRA, unemployment insurance, and related benefit programs while ensuring compliance with applicable laws and fostering a supportive, service oriented environment for employees and supervisors. Duties/Responsibilities Leave of Absence Administration (FMLA, State Leaves, Personal Leaves):
* Administer all University leave programs, including FMLA, personal leaves of absence (PLOA), and applicable state and federal statutory leave programs.
* Distribute, collect, and review leave documentation; process required forms; maintain accurate and confidential leave records; and issue mandated notifications within required timelines.
* Evaluate employee eligibility and prepare leave determinations for approval or denial.
* Communicate approved leave dates, return to work requirements, and any work restrictions to employees and supervisors.
* Meet regularly with Payroll to ensure accurate leave coding and correct pay processing.
* Maintain up to date knowledge of all federal, state, and local leave laws, as well as University policies, and ensure consistent and compliant application.
ADA Employee Accommodation Administration:
* Manage the interactive process for employee disability accommodation requests.
* Review medical documentation and maintain confidential ADA files in accordance with legal and University requirements.
* Determine reasonable accommodations in consultation with employees, supervisors, and relevant departments.
* Provide guidance and training to supervisors on ADA obligations and the implementation of approved accommodations.
* Coordinate with Office of Institutional Equity on systemic issues, policy interpretation, and grievance matters.
* Monitor the effectiveness of accommodations and ensure timely follow up with employees and supervisors.
Workers' Compensation Administration:
* Review and process workers' compensation claims and maintain all related records, bills, and documentation.
* Communicate with employees, supervisors, medical providers, and the University's workers' compensation carrier throughout the claims process.
* Track treatment progress, return to work readiness, and any work restrictions.
* Maintain the OSHA log and prepare the annual OSHA summary for timely posting.
* Report work related injuries to OSHA within required regulatory timelines when applicable.
* Collaborate with the Environmental Health and Safety Manager and Facilities staff to ensure safety concerns are reviewed and addressed to support a safe campus environment.
Disability Plan Administration (Short Term and Long Term Disability):
* Administer short term and long term disability programs, including form processing, recordkeeping, and communication with employees and insurance carriers.
* Run and review active disability reports on a monthly basis.
* Coordinate disability claims with applicable leave programs and ADA accommodation processes as appropriate.
COBRA and Insurance Premium Administration:
* Administer COBRA continuation coverage in accordance with federal requirements and University procedures.
* Identify and maintain records for employees in self pay status for insurance contributions.
* Run reports for employees in no pay status after each payroll cycle; issue invoices for premiums owed to Accounting
and/or establish additional payroll deductions as needed.
* Issue late payment notices and process coverage cancellations in accordance with policy and regulatory requirements.
Unemployment Insurance Administration:
* Process unemployment claims, respond to information requests, attend hearings as required, and maintain detailed and accurate claim records.
* Review monthly unemployment billing for accuracy in a timely manner and prepare the corresponding invoice for payment.
HRIS, Benefits Administration Platform, and Data Integrity
* Maintain a comprehensive understanding of Banner HR and the Benefits Administration Platform (BenefitFocus).
* Identify and correct HRIS and BenefitFocus data errors originating from internal or external sources.
* Assist in developing and maintaining benefit related training manuals, policies, and procedures.
* Develop and maintain automated benefit recordkeeping functions within HRIS to support accurate and efficient processing.
* Communicate system updates, changes, and improvements to the Human Resources team to ensure consistent understanding and application.
Retirement Processing
* Manage the retirement process for support (hourly) employees, including meeting with employees to review retirement benefits available under University policy.
* Administer the retirement termination process for support (hourly) employees.
* Prepare retirement materials, including Benefit Summaries and related documentation.
* Coordinate with Employment, Benefits, Payroll staff, and external vendors to ensure all retirement actions are processed accurately and in a timely manner.
Benefits Administration Support:
* Assist with annual benefit and insurance renewals through data collection, analysis, and reporting.
* Support mass HRIS data updates for new faculty onboarding, open enrollment, and other benefit related events.
* Serve as backup to the Benefits Manager and Benefits Coordinator, including payroll data processing, benefit deduction forms, new employee orientations, and maintenance of the benefits administration platform.
Employee Support and HR Operations:
* Manage the HR Leaves email account and ensure timely responses to inquiries.
* Provide daily assistance to employees via phone, email, virtual appointments, and walk ins.
* Assist with maintaining and updating content on the Human Resources website.
* Serve on the Wellness Fair Committee to plan, organize, and support the annual Wellness Fair.
* Perform other duties as assigned. Required Knowledge and Skills
- Bachelor's degree with at least one year of human resources or related experience, or some college coursework with at least two years of human resources or related experience.
- Demonstrated ability to apply legal, technical, and regulatory knowledge.
- Proficiency in Microsoft Office (Word, Excel, Access, Outlook, PowerPoint) and strong internet research skills.
- Excellent oral and written communication skills.
- Strong interpersonal skills, diplomacy, and the ability to work effectively with diverse individuals and functions
- Strong organizational and time management skills with the ability to adjust priorities and meet deadlines.
- Demonstrated sound judgment, analytical ability, and problem solving skills.
- High accuracy, attention to detail, and numerical aptitude.
- Ability to work independently with minimal supervision and maintain strict confidentiality.
Preferred Knowledge and Skills
- Knowledge of employee benefits, insurance regulations, and/or leave/ADA compliance requirements.
Regular Work Hours/Travel Requirements
- Standard schedule: Monday-Friday, 8:00 a.m.-4:30 p.m.
- Occasional extended hours to meet operational needs.
- Occasional travel may be required.
About USI The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:
- Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
- Retirement plan where the University makes the total contribution equivalent to 11% of annual salary.
- Full tuition fee waiver for employees/75% for spouses and dependent children.
- Vacation and sick time
- Holiday pay
- Free access to Recreation, Fitness & Wellness Center.
- Access to on-campus University Health Center and Dental Hygiene Clinic.
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.
Application Process
Click "Apply Now!" near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:
Search Committee Chair: If you have questions about the open position, please contact Mrs. Amy Miller, search committee chair, at ajmiller3@usi.edu. Best Consideration Date: For best consideration, please submit materials by February 2, 2026. Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities
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University of Southern Indiana
sick time, long term disability, retirement plan
Jan 19, 2026