A/P Specialist

Come join our family! Microbac Laboratories is an essential business offering competitive pay and benefits including medical, dental, vision, life insurance, disability, generous paid time off including vacation, holidays and flex-time, a wellness program, referral bonus, tuition reimbursement and more!

Whether you are just starting your career in science or looking to further it, Microbac will put you on the path of an exciting career with room to grow. Quality, safety, giving back to our communities, diversity and inclusion, customer success and employee wellbeing are part of our core culture. We are looking for motivated individuals to join our family as an A/P Specialist.

ABOUT MICROBAC

Microbac Laboratories, Inc. is a premier commercial laboratory testing firm that partners with clients worldwide, offering laboratory solutions to the life science, food and nutrition, and environmental industries and serves our clients with the utmost expertise and respect for their market requirements, constraints and challenges. We embody a company-wide commitment to exceptional customer experience, which has been refined over nearly 50 years of trusted, analytical and measurement experience.

Through our network of laboratories, offices, and field services, we have the flexibility to meet the unique requirements for each client, project and scope.

As a privately held third-party testing company, Microbac operates with a commitment to safety, quality and compliance. Our diverse work portfolio includes broad accreditation offerings and tested insights across the environmental, food and nutrition and life science markets.

JOB SUMMARY

The Accounts Payable Specialist I is responsible for processing and completing payments, and controls expenses by receiving, processing, verifying, and reconciling invoices, and ensuring payments are made in accordance with due dates.

MAJOR/ESSENTIAL FUNCTIONS

• Provide timely support to laboratory technical and administrative staff by effectively addressing administrative and clerical needs
• Thorough understanding of company finance system
• Accounts Payable (AP): review vendor invoices, code and submit to corporate

KEY RESPONSIBILITIES & ACCOUNTABILITIES

• Vendor invoices: Confirm all orders that have been placed have an associated invoice and it has been entered into ERP system; no missing invoices
• Customer Service: Secondary person for customer calls
• Third Party Invoicing: Ability to navigate all third-party invoicing systems
• Issues payments to vendors through check run and credit card
• Research payment discrepancies on accounts
• Posts and files AP batches containing invoices from labs
• Enters physical invoices into accounting software system and saves to network
• Prepares and mails checks twice a month
• Responds to vendor calls and emails requesting payment status, update account, etc.
• Responds to lab requests though calls and emails
• Responsible for coding the accounts payable credit card and enter payment details in the system, when card is used
• Assist with yearly audit
• Print and mail out 1099's, yearly
• Ability to investigate problems associated with vendor accounts
• Manages laboratory inventory and supply ordering
• Accomplishes accounting and organization mission by completing related results as needed
• Limited time off on:
  • Wednesdays (AP batch uploads)
  • 1st business day of the month (monthly invoices)
  • Last day of the month (to assure everything is invoiced)
• Any other duty as assigned

MINIMUM REQUIREMENTS

• High school degree or equivalent
• Minimum 1 year of experience
• Excellent attention to detail and organizational skills
• Ability to work in a fast-paced environment
• General knowledge of basic accounting practices
• General knowledge of accounting software
• Precise data entry skills and PC proficiency (Microsoft Office Suite)
• Excellent customer service and communication skills
• Ability to analyze information
• Protects the organization's value by keeping information confidential

PREFERRED QUALIFICATIONS

• Prior experience with accounting, accounts payable (AP), or accounts receivable (AR)
• Experience working with accounting software
• Prior customer service experience

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools; talk or hear. The employee is occasionally required to stand, walk, and sit.
• The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include color vision and depth perception.
• Working Conditions:
  • While performing the duties of this job, the employee will be in a general office environment.
  • The noise level in the work environment is usually moderate.
  • This job may require travel less than 20%.

OTHER

This job description is not an exhaustive list of all duties an employee may be required to perform. Microbac reserves the right to revise the job description at any time.

Employment is at-will. Microbac, promotes a drug-free, alcohol-free workplace. Applicants considered for hire must pass a drug test before beginning work. Refusal to submit to testing will result in disqualification of further employment consideration.

Microbac is an Equal Opportunity Employer - We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. All qualified applicants will receive consideration for employment.