Executive Administrative Assistant

Your Job

John Zink, a Koch Engineered Solutions (KES) company, is looking to add an Executive Administrative Assistant to our team in Tulsa, OK. John Zink creates value by providing combustion and emission control solutions to industrial value chains, focusing on partnerships which yield mutual benefit. As a team, we encourage openness, collaboration, and knowledge sharing to make John Zink a trusted and valued partner.

The Executive Administrative Assistant provides high-level administrative and operational support to senior leadership, enabling business outcomes and driving efficiency for global teams. This is a great role for a detail-oriented, tech-savvy professional who thrives in a fast-paced, global & multicultural environment.

What You Will Do

* Coordinate complex calendars, meetings, and events (onsite/offsite), including logistics for global participants across multiple time zones.

* Facilitate strong communication and collaboration across the business, acting as a liaison and first point of contact for the team.

* Manage domestic and international travel arrangements, expense reports, and partner with capabilities such as IT, facilities, and HR.

* Organize and maintain effective communications, leveraging digital tools for document management and workflow automation.

* Execute tasks related to community relations and employee engagement, partnering with Public Affairs and other teams.

* Develop and maintain Power BI dashboards to track team KPIs, project progress, and resource allocation.

* Set up and manage SharePoint sites for document sharing, project collaboration, and knowledge management.

* Identify and implement process improvements to enhance team efficiency and productivity.

* Support large, diverse teams and adapt to the needs of colleagues in Europe, Asia, and the Middle East.

Who You Are (Basic Qualifications)

* Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).

* Demonstrated expertise in Power BI (dashboard/report creation and analysis).

* Skilled in SharePoint (document/resource management, workflow automation).

* Experience working with diverse cultures/teams across a multitude of time zones.

* Strong organizational skills, attention to detail, and ability to prioritize and execute efficiently.

* Proven history of discretion, careful communication, and handling confidential information.

* Experience planning and executing events and managing administrative projects.

* Creativity and initiative in making thoughtful suggestions for improvement.

What Will Put You Ahead

* Experience working in an engineering or manufacturing environment.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

John Zink, a Koch Engineered Solutions business, is the leading global combustion and emission control partner, delivering exceptional, tailored solutions including industrial burners, flares, thermal oxidizers, and vapor control systems. Backed by decades of proven performance, unrivaled research and development, plus expert service and support, we tackle the industry's most challenging demands and foster transformative, collaborative partnerships. Our enduring commitment to excellence not only shapes our legacy but also our future, by delivering reliable solutions that drive progress and ensure lasting impact for decades to come.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).

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