Project Administrator

Introducing Prime Controls, L.P.

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients' industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees' well-being and fostering an exceptional workplace environment.

What You Will Do

The Project Administrator plays a key role in supporting Prime Controls' union workforce and field operations. This position serves as a primary on-site point of contact for union employees, project teams, and visiting stakeholders, ensuring a professional, organized, and compliant onboarding experience. In this role, you will lead union orientations, support time-tracking coordination, and provide administrative support to project and field leadership. The ideal candidate is highly organized, confident in leading small group sessions, detail-oriented, and comfortable working in a fast-paced construction or job-site environment.

A Typical Day at Prime Controls

Serve as the first point of contact for union employees reporting to the job site

• Lead and facilitate union orientation sessions, including:

  • Site expectations and conduct

  • Safety and compliance requirements

  • Project-specific procedures and logistics

• Coordinate onboarding logistics for union employees (badging, sign-in, orientation rosters, documentation tracking)

• Support time-tracking processes by:

  • Assisting employees with timecard questions

  • Reviewing time submissions for completeness and accuracy

  • Escalating discrepancies or issues to Payroll, HR, or Project Leadership (without entering employees into systems)

• Track attendance, orientation completion, and required acknowledgements

• Maintain accurate records related to union onboarding and time coordination

• Communicate regularly with HR, Payroll, Safety, and Project Teams to ensure alignment

• Answer, screen, and direct phone calls in a professional and friendly manner

• Greet visitors, vendors, and employees in a polished, professional manner

• Provide general administrative and clerical support as needed to project leadership

• Order and maintain office supplies and support basic site logistics

• Handle incoming and outgoing mail and packages

What You Will Bring

The Basic

• Minimum of 2 years of professional administrative or office experience
• Strong verbal and written communication skills, with confidence leading small group orientations
• High attention to detail and strong organizational skills
• Professional appearance and demeanor suitable for job-site and office environments
• Ability to manage multiple priorities in a fast-paced setting
• Comfortable working with timekeeping processes and documentation tracking
• Ability to use independent judgment while following established procedures
• Proficiency with basic office equipment and Microsoft Office tools

The Preferred

• Onboarding experience/Union experience

What We Offer:

Full-time employees enjoy a great benefits package including, but not limited to:

• Health, Dental, and Vision coverage

• Flexible Spending Account(s)

• Generous PTO

• Numerous culture events
• ESOP

• 401k matching and more!

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government's E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.