Executive Assistant to the Dean

Position Summary: The Administrative Assistant to the Dean provides high level administrative support to the Dean's Office. The major objective of the position is effectively managing the collective needs of the Dean's Office to ensure efficient office operations. Primary responsibilities include exercising professional and independent judgment while serving as an extension of the Dean's professional staff. This includes organizing and coordinating the day-to-day dean's office operations and special projects (e.g. support for strategic planning, professional development, faculty affairs, etc). Works collaboratively with senior leaders, faculty, students, alumni, and external constituents to support the Dean in carrying out the College's priorities and projects.

Specific functions include exercising professional verbal and written communication skills for effective interaction with external and internal constituents, managing the logistics of complex scheduling and travel, driving follow-through on delegated work, maintaining files and databases, and other needs for effective operation of the Dean's office. Administrative responsibilities include support for sensitive collegiate functions. This position requires a positive attitude, strong written and verbal communication skills, and demonstrated organizational and project management skills noting the proven ability to work in a fast paced environment supporting multiple professionals simultaneously, and accurately Attention to detail in scheduling and the ability to coordinate a complex scheduling system is critical. This position requires an on campus daily presence. This position is the liaison for visitors and managing dean's meeting arrivals, directing guests, and preparing meeting spaces

Administrative Operations & Office Management (60%)
Coordinating daily office operations to ensure smooth and efficient functioning of the Dean's Office. This may include purchase oversight inclusive of reconciliations, RFPs and invoicing.
Owning and driving follow-through on delegated work, clarifying ownership, tracking deadlines, and keeping priorities moving with minimal oversight.
Managing complex scheduling for the Dean, including prioritization, meetings,events, and travel logistics.
Maintaining office systems such as filing structures, databases, and shared resources.
Supporting special projects including strategic planning, professional development initiatives, faculty affairs activities, and other Deandirected priorities.

Communication & Constituent Engagement (15%)
Serving as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
Drafting, editing, and preparing communications on behalf of the Dean's Office.
Facilitating effective interactions with senior leaders, faculty, students, alumni, and external partners.

Support for Collegiate Processes (10%)
Providing administrative support for sensitive functions as requested by the dean and CVM leaders.
Coordinating documentation and timelines for major collegiate initiatives and compliancerelated activities.

Events/Project Coordination (10%)
Assisting with planning and execution of events, meetings, retreats, and professional development activities.

Other Duties as Assigned (5%)

All required qualifications must be included in the application materials

Minimum qualifications - Education/Experience:
BA/BS with at least 2 years of professional experience or a combination of related education and work experience to equal six years; work within an office setting and/or a position that involves comparing, verifying and reconciling data to help the department achieve overall objectives.

Skills: Strong interpersonal skills -written and verbal; Sensitive people management skills: a high level of emotional intelligence; excellent interpersonal skills; and the ability to work well under pressure with competing deadlines.

Abilities: ability to interact and work effectively with a broad group of employees. Ability to work at both a strategic and operational level. Ability to assess potential problems and make sound judgment. Demonstrated ability to maintain confidentiality, provide excellent customer service, problem-solve, adapt to change quickly, and manage time and multiple expectations. A demonstrated aptitude for meeting deadlines in a dynamic, academic environment.

Physical requirements: Ability to work in and move about an office setting. The ability to use a computer and other office equipment. The ability to commute to offsite locations to attend meetings. The ability to read printed materials and a computer screen. The ability to communicate in person and over the telephone. The University provides reasonable accommodations to qualified individuals with disabilities who require and request accommodations in order to perform the essential functions of their jobs.

Established in 1947, the University of Minnesota College of Veterinary Medicine is Minnesota's only veterinary college. Fully accredited, the college has graduated nearly 4,000 veterinarians and hundreds of scientists. The college is also home to the Veterinary Medical Center, the Veterinary Diagnostic Laboratory, the Leatherdale Equine Center and The Raptor Center.

The college embraces the "One Health" concept, which aims to transform new knowledge into better health for animals, people, and the environment. The college also plays an important role in the health of the community by assuring food safety, conducting biomedical research, preventing zoonotic diseases, and enhancing our physical and psychological well-being through the care of companion animals and the protection of Minnesota's wildlife natural resources.

Our focus is building a globally diverse and inclusive community to improve the health of animals, people, and the environment. This will be accomplished by discovering and disseminating new knowledge and skills, educating current and future veterinarians and scientists, and providing innovative veterinary services.

Pay Range: $31.25 - $40.86 ; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).