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Administrative Assistant - Hillcrest OR (Nights) - 138285

University of California - San Diego Medical Centers
United States, California, San Diego
200 West Arbor Drive (Show on map)
Feb 03, 2026
UCSD Layoff from Career Appointment: Apply by 2-5-26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance. DESCRIPTION Under direction, responsible for all administrative support to Operating Room Assistant Director, Nurse Managers and Supervisors. Makes operational decisions within policy. Provides reception and administrative functions for the Hillcrest Operating Rooms, and the Hillcrest Perioperative services teams including the HC MOR, HC OSC and Pre-Op/PACU. Facilitates urgent changes in the OR schedule and schedules surgical cases. Assists with patient transportation and OR equipment setup as needed. Monitors status of all surgery cases and provide pertinent information to the management, charge nurses, surgeons, anesthesia providers, staff, families and other regarding ongoing OR activity. Processes and tracks various Facilities requests. Assists with the maintenance of employee time and attendance documentation and entry of call hours. Prepares and distributes numerous reports, daily and weekly correspondence and presentations as assigned. Assists with general office duties including answering phones, typing, copying, faxing, filing and ordering supplies. Performs other related duties as assigned. MINIMUM QUALIFICATIONS Three (3) years recent administrative experience in an Operating Room (or similar healthcare environment), with a variety of surgical cases. Recent inpatient hospital experience Demonstrated excellence in customer service and interpersonal communication skills. Possess effective time management skills. Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook). Highly detail-oriented. Must possess the ability to work effectively and equitably with others. PREFERRED QUALIFICATIONS Medical terminology training and/or certificate. Database management experience. Working knowledge of Epic/OpTime system, and ORSOS. SPECIAL CONDITIONS Must be able to work various hours and locations (including weekends and evenings) according to business needs. Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act Annual Full Pay Range: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $29.42 - $42.16 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).