RSCH ADM 3 RP

#CA-DK

The incumbent is an integral member of the of the Finance and Research Administration team. Under general supervision, provide administration and analysis for contract and grant pre and post awards serving the departments of Neurology, Alzheimer's Disease Research Center (ADRC). Works in a highly independent capacity and serves as one of three financial analysts for the contracts and grants team, managing complex proposals and funding sources and serving as de facto compliance officer and resource advisor to individuals and teams of faculty for proposal submissions.

Gathers, manages, and analyzes financial data from a variety of revenue streams including state and federal grants private grants contracts, clinical trials, and other funding sources. Responsible for budget preparation, review, analysis, effort reporting product compliance and forecasting of extramural budgets. Work closely with ADRC administrators in the financial management of the ADRC portfolio.

Apply By February 15, 2026 at 11:59 pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in a related field and/or a combination of experience, education and/or training required.
• Two years of previous experience in finance, contract and grants administration, budget and proposal management.
• Demonstrated knowledge in federal financial guidelines as stated in Uniform Guidance, OMB-Circular A-21 and federal audit guidelines in OMS-Circular A-133
• Demonstrated advanced knowledge and expertise in the use of Excel, especially pivot tables.
• Organization skills to set work priorities with pressure of deadlines.
• Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, multitask, and coordinate assignments including follow-ups.
• Ability to analyze problems, suggest solutions, make decisions, and initiate resolutions actions.
• Excellent interpersonal and communication skills, both verbal and written, to understand and appropriately respond to multiple and frequent inquiries, requests and instructions in a courteous, cooperative and professional manner.
• Tact, diplomacy and flexibility to effectively deal with faculty, staff, agencies and others.
• Ability to represent the Department in a professional manner.
• Demonstrated ability to analyze complex, interdependent variables and efficiently work in an independent fashion in an organized and self-directed manner.
• Ability to readily adapt to change.
• Ability to establish and maintain filing systems, databases and spreadsheets. Must be able to coordinate and organize a high volume of record files efficiently.
• Ability to deal with conflict in a constructive manner and ability to work in a fast-paced environment.

Key Responsibilities

• 40% - Contract and Grant Administration
• 5% - Other miscellaneous duties
• 55% - Extramural Financial Management

Department Overview

The Department of Neurology in the UC Davis School of Medicine fosters teaching conducts basic and clinical research on the nervous system and provides clinical care for people with neurological disorders, such as Alzheimer's disease and other forms of dementia, epilepsy, movement disorders, tremor, dystonia, multiple sclerosis, neuromuscular conditions, headache and sleep disorders. The department's mission to improve lives and transform health care by providing outstanding patient care, conducting groundbreaking research, fostering innovating education, and creating dynamic, productive partnerships with the community.

POSITION INFORMATION

• Salary or Pay Range: $2,666.66 - $4,758.62
• Salary Frequency: Biweekly
• Salary Grade: 131
• UC Job Title: RSCH ADM 3 RP
• UC Job Code: 005264
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 08 Hours
• Location: Remote Worksite (REMOTE)
• Union Representation: RP - Research and Public Service Professionals
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks