Executive Assistant, Vice President Student Affairs

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Office of the Vice President for Student Affairsisseekinga highly skilledExecutive Assistantto serve as the primary administrative support for the Vice President for Student Affairs (VPSA) andtosupport the programs andactivities of the Division.The scope and nature of this positionrequirea commitment to inclusive excellence and the ability to maintain a high level of discretion and confidentiality.The successful candidate will be a team-oriented professional who hasdemonstratedsuccess in a fast-paced environment where needs and priorities evolve regularly.

Primary responsibilities of this position:

• Coordinate high-level, confidential, and sensitive internal and external communications

• Manage calendars, scheduling, projects, and eventsfor the VPSA

• Coordinatetravel arrangements, meeting logistics, and budgetary expenditures

• Overseeoffice operations

• Developand maintain positive liaison relationships with various internal and externalstakeholders, includingstaff, executives, trustees, faculty, students,parents,donors,andalumni

Other responsibilities:

• Collaborate with administrative support staff within Student Affairs and across the University

• Prepare agendas, meeting materials, presentations, and reports

• Greet visitors, screen phonecallsand correspondence, determineappropriate action, and compose responses on behalf of the VPSA

• Serve as a liaison with student leaders, Student Affairs staff, academiccolleges/departments,and externalconstituencies

• Planand support events such as dinners, receptions, roundtable discussions, and committee meetings

• Assistwith resolvingstudent and universityissues in coordination with multiple units

• Monitor and track budgets, review and approve financial transactions, and assist with financial oversight

• Manage complex projects, events, and programs

• Provide administrative support during crisis responseand urgent situations

• Interpreting and monitoring compliance withUniversitypolicies

• Manage and coordinate special projects as assigned

Position Requirements:

• Proficiencyin Office 365 isrequired, and experience with programs such asWorkDay,SIMBA,SAPConcur,andLionPathis preferred

• Experience supporting a senior executive and working with students is preferred

• Excellent leadership, written and verbal communication,and management skills

• Outstanding problem-solving skills, initiative, teamwork and team-building abilities, strong interpersonal skills, anddemonstratesound judgment.

This is an exempt position that requireslimited evening and weekend commitments.

Theanticipatedstart date is Monday, May 18th.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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