Editorial Assistant, University of Arizona Press

The University of Arizona Press seeks an Editorial Assistant to join the premier publisher of academic, regional, and literary books in the state of Arizona. The Editorial Assistant provides administrative and operational support to the Acquisitions Department including coordination of the peer review process. The Press publishes approximately 50-55 new books each year, has a robust backlist of more than 1700 titles, and an active digital publishing program.

This is an onsite position with some opportunities for working remotely.

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CHARACTERISTIC DUTIES

• Provides
  general administrative and clerical support to the Acquiring Department: Sends
  complimentary copies of books, sends form letters, creates project records in
  Title Management, maintains author addresses in Title Management, finalizes
  titles in Title Management, responds to general inquires via email and phone, provides
  back-up mail distribution.
• Coordinates peer-review: Sends queries to
  potential peer reviewers, sends manuscript packets and coordinates with
  reviewers on due dates, receives and anonymizes peer reviews, processes
  honorarium forms, tracks deadlines, maintains spreadsheets and records in Title
  Management, communicates with acquiring editors and authors on the status of
  the peer reviews.
• Provides administrative support for
  Publications Committee meetings: Creates book dockets by summarizing peer
  reviews, summarizing bios, summarizing book descriptions, gathering sales data,
  and pulling together and distributing materials; sends meeting agenda; prepares
  meeting room; takes and distributes meeting minutes.
• Supports final manuscript preparation: Assists authors with
  submitting final manuscript files, assists editors with clerical work related
  to preparing a final manuscript, occasional manuscript review as directed by
  Editor-in-Chief.
• Coordinates work of Acquisitions Department
  student worker: Provides student worker task list in collaboration with
  Acquisition Editors, reviews student's work, participates in hiring,
  onboarding, and training.
• Provides administrative support for Editorial Advisory Board
  meetings: Creates and sends scheduling polls, calendars meeting event, sets up
  the meeting room, takes minutes, responds to queries from Editorial Advisory
  Board.
• The UA Libraries support the UA's strategic initiatives designed
  to create a welcoming environment for all faculty, staff, and students. The
  candidate is expected to support related strategic efforts in the University
  Press and Libraries.
• Other duties as assigned by Editor-in-Chief.

KNOWLEDGE, SKILLS, AND ABILITIES

• Interest in or knowledge
  of book publishing.
• Demonstrated aptitude for
  detail-oriented work, proactive communications, and task follow-through.
• Excellent organizational
  and time-management skills.
• Demonstrated ability to
  record and track details for several concurrent projects reliably and with
  accuracy.
• Excellent communication
  skills, both written and verbal; demonstrated aptitude for written
  correspondence, including a high level of accuracy with spelling, grammar, and
  punctuation.
• Excellent interpersonal
  skills to foster a positive team environment and constructive relationships
  with Press authors, peer reviewers, and Editorial Advisory Board.
• The skills and ability to
  work with an orientation toward customer service.
• Skill in coordinating the
  work of student employees.
• Skill in the use of
  personal computers and Microsoft Office applications.
• Ability to work in a
  highly collaborative environment, one that values and leverages the benefits of
  a variety of perspectives.
• Positive attitude and strong demonstration of UA
  Libraries' Values.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high
  school diploma equivalency.
• Minimum of 3 years of
  relevant experience, or equivalent combination of education and work
  experience.

• Bachelor's degree