Proposal Desktop Publisher

Desktop Publisher - Proposal Center

Position Overview

We are seeking a detail-driven Desktop Publisher to support a high-volume proposal organization in the government contracting environment. This role is a critical member of the proposal center, responsible for producing compliant, polished, and submission-ready proposal documents under tight deadlines. The ideal candidate is fluent in Microsoft Word, highly comfortable working with complex templates and macros, and experienced translating government solicitation requirements into well-structured proposal documents.

Compensation & Benefits:

Estimated Starting Salary Range for Desktop Publisher: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Key Responsibilities

Proposal Production & Publishing

• Format, assemble, and finalize proposal volumes in strict accordance with government solicitation instructions (RFP, RFQ, RFI, etc.).
• Apply and maintain proposal templates, styles, headers/footers, TOCs, lists of figures/tables, and cross-references.
• Support proposal teams across multiple concurrent submissions, often under compressed schedules.

Compliance & Requirements Support

• Read and interpret solicitation sections (L, M, C, and instructions) to ensure proposal compliance.
• Implement formatting and structural requirements tied to page limits, margins, font rules, and section organization.
• Partner with proposal managers and writers to quickly adjust documents in response to updates, clarifications, or amendments.

Advanced Microsoft Word & Automation

• Create, modify, and troubleshoot Microsoft Word macros to improve efficiency, consistency, and compliance.
• Resolve complex Word issues (corruption, style conflicts, section breaks, pagination problems, etc.).
• Maintain version control and document integrity in fast-moving environments.
• PDF Production & Submission
• Perform advanced PDF tasks including document assembly, optimization, bookmarking, hyperlinking, redaction, and compression.
• Validate PDFs for accessibility, file size limits, and submission portal requirements (e.g., SAM, eSRS, agency portals).
• Support final electronic submissions and last-minute changes.

Proposal Center Support

• Collaborate closely with proposal managers, writers, graphic designers, and reviewers.
• Support best practices and continuous improvement within the proposal center.
• Provide surge support during peak proposal activity periods.

Required Qualifications

• 3+ years of desktop publishing experience within a government contracting proposal environment.
• Demonstrated experience working in a proposal center or high-volume proposal organization.
• Expert-level proficiency in Microsoft Word, including advanced styles, templates, and macro usage.
• Strong understanding of government solicitation structures and compliance requirements.
• Advanced PDF editing and production skills (e.g., Acrobat Pro or equivalent).
• Proven ability to manage multiple priorities and deadlines simultaneously.
• High attention to detail and commitment to quality and accuracy.

Preferred Qualifications

• Experience supporting large, complex proposals (IDIQ, GWAC, task orders, etc.).
• Familiarity with collaborative proposal environments and document management systems.
• Basic understanding of accessibility requirements (e.g., Section 508).
• Experience working during color team reviews and final production sprints.

Core Competencies

• Deadline-driven execution
• Strong organizational and problem-solving skills
• Clear communicator and collaborative team member
• Calm under pressure and adaptable to changing priorities

Company Information:

Cherokee Nation Businesses Corp - CFED (CNB) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNB, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.