Contract Administrator I

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

Summary

CAE USA has a requirement for a Subcontract Administrator located in Dayton/Beavercreek, OH. This position will provide subcontract administration support for multiple contracts with the Air Force Research Lab (AFRL). The Subcontract Administrator will provide management of suppliers/subcontractors to ensure adherence to all contractual requirements and will be responsible for the preparation and maintenance of all subcontracts related documentation and records.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for contractual and financial management of subcontractors for multiple contracts/subcontracts

• Create Purchase Requisitions in Costpoint to establish Purchase Orders for subcontractor support

• Process Purchase Order Modification Requests to make required changes to subcontractor POs for things like period of performance extensions, incremental funding, funding deobligations, contract value increases, etc.

• Accurately track/maintain subcontractor's contract value and incremental funding amounts

• Monitor and maintain appropriate funding levels for subcontract purchase orders required to execute forecasted costs

• Receive, process, and reconcile monthly subcontractor invoices and track payment status with Account Payable

• Work with the management team to ensure subcontract employees' hours are planned appropriately and to ensure sufficient funding is in place to execute

• Evaluate subcontractor costs/hours to determine appropriate wrap rates to be used for calculations in EACs, forecasting, etc.

• Participate in the proposal process by creating Basis of Estimates required in order to send a Request for Quote to a vendor

• Create Engineering Estimates for Time & Material vendors

• Review monthly/quarterly reports from subcontractors ensuring costs are as expected and work with the management team when questions arise

Qualifications and Education Requirements

• Proficiency in Microsoft products, especially Excel

• Bachelor's degree and 2 years' experience in Business, Finance, Operations Management, or related field

• Effective understanding of program management budgeting and scheduling tools

• Candidate must be capable of obtaining a DoD Secret security clearance

• Ability to work independently and as part of a program management team

• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Working knowledge of FAR, DFARS, and applicable Public Law

• Prior experience working with program management and engineering teams to develop effective requirements

• Strong track record of engaging and collaborating with internal customers and stakeholders in order to meet or exceed program, company, and customer requirements and expectations

Security Responsibilities

Must complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

• Currently hold DoD Security clearance (minimum Secret)

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.

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CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.